Program Coordinator I

Blueprint StudiosLas Vegas, NV, US

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Job Description

At Blueprint Studios, we believe that the key to our success is our employees. Our team is made up of passionate designers, craftspeople and professionals who share our core values of vision, innovation, excellence, and integrity. We seek people who can think the big ideas and deliver upon the small details. If you are creative, adaptive, and talented, then you might have found a home with us!

JOB SUMMARY : The Program Coordinator I provides direct administrative support to one or multiple Account Manager(s) or Director(s) This role serves as the liaison between Sales and multiple departments within the organization by effectively communicating deliverables, providing updates and supporting documentation in relation to events. This role may support one to multiple sales representatives.

ESSENTIAL JOB FUNCTIONS :

Serves as the administrative liaison between operations and sales
Acts as the client contact as instructed
Coordinates and schedules the calendar of their assigned sales representative(s)
Possesses comprehensive knowledge of company inventory and pricing
Maintains maximum proficiency in the company rental software and the client database management system
Manages event order life cycle (contract creation, distribution, revisions, client communication, invoicing, etc.)
Coordinates and communicates with the Showroom Coordinator to schedule requested client showrooms
Works in close conjunction with all Operational Departments to ensure event success
Creates, revises and distributes written client contracts both externally and internally
Maintains standardized client files
Coordinates sub-rentals with approved vendors
Proactively resolves inventory conflicts as needed
Reviews and approves quality control discrepancies as requested
Responsible for client invoicing and collecting payments in accordance with company policies and procedures
Maintains consistent post-event follow-up including “Thank You” cards and gifts
Actively participates in production meetings providing clarification to upcoming events
Maintains comprehensive knowledge of event process flow (Order Stages)
Proactively prevents errors and solves problems in all areas of responsibility
Displays a high degree of confidentiality, professionalism, and emotional maturity at all times
Leads on site event installations, strikes, venue walk-throughs, and showrooms as needed
Assists with special projects as directed
Assists with one or more sales representatives.
Other duties as assigned

QUALIFICATIONS :

GED or High School Diploma required

AA or BS Degree highly preferred

Fully business software literate (MS-Office Suite)

Must be able to manage multiple concurrent tasks and priorities with accuracy

Must have exceptional organizational skills

Possesses exemplary written and verbal communication skills

2 years with previous administrative coordinator experience (related experience preferred)

PHYSICAL REQUIREMENTS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the crucial functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear.

The employee is required to stand, walk, and use hands to handle, feel, reach with hands and arms, stoop, kneel, crouch, climb or crawl.

The employee may need to lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision.

The noise level in the work environment is usually moderate to heavy.

The temperature will vary from hot to cold depending on the weather.

EMPLOYEE BENEFITS

Full-time employees are eligible for benefits the first of the month after 60 days of employment. In addition to paid holidays and up to 14 days of paid vacation your first year with us, we offer the following benefits :

Health Insurance

Dental Insurance

Vision Insurance

Pet Insurance

Company-paid life insurance with additional insurance available

Short & Long-term Disability Insurance

Accidental and Critical Illness Insurance

401k Plan

Employee Assistance Program (EAP)

Employee Discounts

A Great Team Environment!

ABOUT US

Blueprint Studios is a nationally renowned special event design, production and rentals firm, long known for our expertise in establishing industry trends, coupled with a keen client focus and responsiveness. We specialize in delivering products and services to a continuously growing base of clients that range from some of the most prominent corporations to a luxury social customer base.

We believe that our employees are the key to our success. Our team is made up of passionate designers, craftspeople and professionals who share our core values of vision, innovation, excellence, and integrity. We are looking for people who can think the big ideas and deliver upon the small details.

Learn more about who we are and what we do at https : / / www.blueprintstudios.com / or check us out on Facebook at https : / / www.facebook.com / blueprintstudiosevents.

EQUAL OPPORTUNITY STATEMENT :

Blueprint Studios provides equal employment opportunities(EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Blueprint Studios expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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Program Coordinator • Las Vegas, NV, US