Administrative Coordinator

smartdept. is searching for an Administrative Coordinator for a manufacturing client located in Kansas City ideal candidate will come with 2 years of administrative experience within a manufacturing or distribution environment. This is a full-time onsite 90-day contract-to-hire opportunity.

The Administrative Coordinator will serve as a central liaison between production quality shipping / receiving and customer service teams. This role is responsible for maintaining accurate records supporting quality documentation generating labels assisting with shipping documentation and ensuring smooth operational flow in a fast-paced environment. Candidates should be highly organized detail-oriented and comfortable managing multiple priorities independently.

What Youll Do :

Provide comprehensive administrative support to operations including documentation filing and record maintenance.

Coordinate communication between production quality shipping / receiving and customer service.

Maintain organized systems for quality records shipping documentation and operational reports.

Track FAI (First Article Inspection) status and coordinate with the Quality team.

Process customer quality documentation requests.

Support shipping / receiving during peak periods or absences.

Assist in preparing outbound shipments and processing bills of lading.

Generate shipping labels using BarTender software and ensure label accuracy and compliance.

Update and maintain label templates as needed.

Prepare reports and presentations as requested.

Perform other duties as assigned.

What Youll Need :

Education / Experience

High school diploma or equivalent required.

2 years of administrative experience in manufacturing or distribution.

Proficiency in Microsoft Office (Word Excel Outlook).

Experience with BarTender or similar label-design / printing software.

Skills

Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

High accuracy in data entry and documentation.

Ability to work independently and collaboratively.

Problem-solving skills and the ability to troubleshoot issues.

Physical Requirements

Ability to sit for extended periods for computer work.

Ability to stand and walk throughout the facility as needed.

Occasional lifting up to 25 lbs.

Visual acuity for detailed document and computer work.

Required Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full-Time

Experience : years

Vacancy : 1