In- Office Legal Assistant

Legal Assistant (100% In-Office, This is not a virtual role)

Location : Edison, NJ

Job Type : Full-Time / On-Site

Salary : $40,000 – $50,000 (based on experience)

About Us

Dalal & Mehta is a New Jersey–based immigration law firm providing compassionate, high-quality legal services to clients across the United States and internationally. We specialize in complex immigration matters and pride ourselves on our integrity, client care, and attention to detail.

We are looking for a dedicated, in-office Legal Assistant who will manage day-to-day administrative operations, support our attorneys and virtual team, and ensure smooth client experiences in our Edison office.

Key Responsibilities

Client & Office Support

Greet and assist clients visiting the office with professionalism and empathy.

Manage walk-ins for payments : issue receipts, collect signatures for retainers, and inform the virtual team.

Take photocopies of documents during consultations and maintain organized copies in client files.

Personally drive to Walgreens (approximately 15 minutes from the office) to obtain client passport photos when needed.

Maintain a welcoming and organized reception area at all times.

Handle incoming calls, emails, and visitor inquiries promptly and courteously.

Administrative & Case Management

Create, label, and organize physical client files and case folders.

Assemble prepared  application packets for USCIS, NVC, EOIR, and other immigration agencies. Production team will send them to you electronically to be readied and mailed out.

Mail out application packages, retainers, and correspondence via USPS, FedEx, or courier service.

Process daily mail — open, date-stamp, scan and upload to virtual team database, and file correspondence into the appropriate case folders.

Review incoming mail and communicate case updates to clients as directed by attorneys or paralegals.

In emergencies, drive to local courier offices (within 15 minutes) to ensure same-day or time-sensitive deliveries.

Coordinate with the remote legal team when walk-in clients arrive or urgent matters arise.

Maintain the office calendar  with the team — track attorney appointments, filing deadlines, and client meetings.

Log and monitor all physical and electronic submissions.

General Office & Administrative Tasks

Manage office supplies and maintain inventory of mailing and filing materials.

Support attorneys with scheduling, data entry, and administrative requests.

Uphold confidentiality and professionalism in handling all client information.

Qualifications

Fluency in Hindi and / or Gujarati is required.

Prior experience in a law firm or professional administrative environment preferred.

Strong organizational, time management, and multitasking abilities.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook); ability to learn legal CRMs (Lawmatics, Docketwise).

Valid driver's license and reliable transportation required.

Professional, positive, and client-oriented demeanor.

Work Environment & Schedule

In-office position in Iselin, NJ (this is not a remote or hybrid role).

Schedule : Monday–Friday, 9 : 00 AM – 5 : 00 PM.

Occasional flexibility may be required for urgent case filings or deliveries.