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Experienced Real Estate Executive Assistant (Remote Position)

Experienced Real Estate Executive Assistant (Remote Position)

LTG Investments LLCTobago
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This is a full-time, remote position supporting a high-performing real estate professional and family man. You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics. The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.

The Role

Key Responsibilities :

Real Estate Administrative Support

  • Monitor and respond to client emails and inquiries from other agents.
  • Maintain and organize transaction files.
  • Liaise with a transaction coordinator during contract-to-close phases.
  • Schedule showings, inspections, and other appointments as needed.
  • Manage CRM updates and communication workflows.

Property Management

  • Manage seven long-term rental properties (mixture of personal and family-owned).
  • Coordinate repair and maintenance requests with vendors.
  • Schedule recurring services (e.g., pest control, HVAC maintenance).
  • Handle tenant communications and issue resolution.
  • Maintain a master schedule and property logbook.

    • Executive Assistant Duties

  • Manage and organize the executive’s calendar.
  • Prioritize tasks based on availability and urgency.
  • Handle communication and follow-ups with various stakeholders.

    • Personal & Family Assistant Duties

  • Schedule family appointments (e.g., pediatricians, dentists, dry cleaning).
  • Manage online orders including Instacart pickups and deliveries.
  • Aid with meal planning
  • Assist with household coordination tasks.
  • Book personal and family travel, including flights, hotels, itineraries, and check-ins.

    • Social Media Management (Optional but Preferred)

  • Create, schedule, and publish content on Facebook and Instagram for real estate brand.
  • Engage with followers and manage DMs professionally.
  • Provide light branding and copywriting support.

    • Work Schedule & Expectations :

  • Full-time position (40 hours / week) with flexible hours.
  • Must be available for coordination in U.S. Central Time Zone.
  • Monthly Salary : $1,200–$1,400 USD

    • Ideal Profile

    Qualifications :

  • Proven experience as an executive assistant, virtual assistant, or in a similar role.
  • Strong understanding of real estate workflows is highly preferred.
  • Familiarity with property management tasks and systems.
  • Excellent English communication skills, both written and verbal.
  • Comfortable managing shifting priorities on short notice.
  • Tech-savvy (Google Workspace, CRM platforms, scheduling apps).
  • Reliable internet connection and quiet work environment.

    • What's on Offer?

  • Opening within a company with a solid track record of success
  • Opportunity to make a positive impact
  • Flexible working options
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    Real Estate Assistant • Tobago