Talent.com
Executive / Personal Assistant to CEO

Executive / Personal Assistant to CEO

Oram Cybersecurity AdvisorsNeedham, MA, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

Overview :

A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.

Responsibilities :

  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
  • Manage executives’ calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
  • File and retrieve documents and reference materials.
  • Conduct research, collect and analyze data to prepare reports and documents.
  • Manage and oversee the CEO’s personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
  • Handle confidential documents ensuring they remain secure.
  • Prepare financial statements, reports, memos, invoices letters, and other documents.
  • Handle basic bookkeeping tasks.
  • Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
  • Take meeting minutes, accurately enter notes, and distribute them.
  • Oversee projects and follow up on impending deadlines.
  • Attend meetings and events as the CEO’s representative when necessary.

Qualifications :

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.
  • Exceptional ability to maintain discretion and confidentiality.
  • Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
  • Knowledge of office management systems and procedures.

    • Skills :

  • Excellent organizational and time management skills.
  • Strong decision-making ability and attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Professional level verbal and written communications skills.
  • Ability to anticipate needs and act upon requests independently.

    • Education :

  • Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

    • Working Conditions :

  • Office setting, though remote options may be available depending on the company’s needs.
  • Standard business hours with flexibility required as dictated by the needs of the CEO.

    • Benefits :

  • Competitive salary and benefits package.
  • Opportunities for growth and development within the company.
  • Exposure to industry leaders and cutting-edge technologies.
  • Dynamic and supportive work environment.

    • This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

    Job Type : Full-time

    Pay : $45,000.00 - $55,000.00 per year

    Benefits :

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off
  • Retirement plan

    • Schedule :

  • 8 hour shift
  • Monday to Friday

    • Experience :

  • Executive administrative support : 1 year (Required)

    • License / Certification :

  • US Citizenship (Required)

    • Work Location : In person

    Company Description

    ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.

    Company Description

    ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.

    serp_jobs.job_alerts.create_a_job

    Ceo • Needham, MA, US