Program Associate - UBA / Dedman College of Hospitality

Department

University Business Administrators - Dedman College of Hospitality

Responsibilities

Responsible for administrative and transactional support for the Dedman College of Hospitality (DCH) handling HR transactions and providing operational office support.

• Serves as the HR Departmental Representative for the Dedman College of Hospitality. Processes transactional activities including recruiting, hiring, terminations, personnel actions, and position description updates. Assists new employees with onboarding, completes I-9 forms, and submits all supporting documentation to complete hiring processes and separation. Maintains departmental tracking spreadsheets and monitors HR transactions for accuracy and completion. Monitors time approvals, verifies actives, cost center reports and payroll certifications utilizing departmental backup documentation. Prepares routine faculty contracts and supports the entry of Assignment of Responsibility forms and effort certifications. Attends HR and administrative meetings to stay informed of University updates. Shares relevant information with College leadership and staff. Provides guidance on routine administrative matters and refers complex issues to senior personnel.
• Provides administrative operational support for the DCH office, including maintaining calendars, scheduling rooms, responding and providing information to faculty and staff, submitting facilities work orders, managing and ordering supplies, and mail. Assists in making recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assists with scheduling and oversight of OPS and Federal Work Study (FWS). Supports purchasing activities utilizing a University p-card, to include but not limited to Faculty Data Collection fees, conference sponsorships and HR external advertising in accordance with established guidelines. Handles office key security and card swipe building access.
• Coordinates the collection of syllabi and faculty evaluation materials and assists with scheduling faculty meetings. Helps disseminate University and Dean's Office communications by following established procedures. Maintains records and data for the College, ensuring accuracy and compliance with retention policies.
• During peak times assists with purchasing, travel, and accounts payable functions. Assists with initiating requisitions, submitting travel authorizations and reimbursements, and tracking invoices through completion. Ensures transactions are processed accurately and in compliance with University policies and refers complex issues to designated staff for resolution.

Qualifications

A high school diploma or equivalent and four years of experience. (Note : post high-school education and / or experience may substitute at a comparable rate.)

Preferred Qualifications

Other Information

The Dedman College of Hospitality at Florida State University is a nationally recognized leader in hospitality education, blending academic excellence with real-world experience. We prepare future industry leaders through innovative programs, hands-on learning, and a collaborative culture.

As a University Business Administrator, you'll ensure smooth operations and exceptional service across the college. This role combines HR expertise with administrative support, assisting faculty and staff while contributing to the success of our programs.

Join a collaborative team in a vibrant academic setting where your organizational skills and attention to detail make a real impact. If you thrive in a fast-paced environment and enjoy supporting others, we invite you to bring your talents to the Dedman College of Hospitality.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT : To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.