Executive Assistant to Chief of Staff

Overview

Provides administrative assistance and support for the EVP, Chief of Staff Corporate Integrity & Chief Compliance Officer in all aspects of the Office of the President functions. Performs a wide variety of extremely complex and confidential professional-level executive administrative support duties in support of the Chief of Staff and senior executive leadership as directed. Plans, researches, and coordinates all aspects of communications and appearances. Represents and supports the Chief of Staff in multiple committees, work groups, and task forces. Plans, leads and executes company-wide initiatives, internal and external, that are of local and / or of national significance to the organization. Independently identifies, addresses, resolves and / or assists operational and strategic level issues. Performs other duties in support of the Chief of Staff and senior executive leadership as required. Supports and fosters the mission of the organization and its commitment to organ and tissue donation.

Responsibilities

Serves as point of contact, oversees and directs daily operations, and completes administrative duties for Chief of Staff

Tracks and manages initiatives and / or projects, schedules meetings and screens and directs calls.

Analyzes tasks and projects requiring internal and external review, approvals, and signatures and ensures completion by deadline. Responds to internal and external inquiries both locally and nationally.

Researches, develops and creates complex and confidential reports, presentations, talking points, and speeches on a variety of topics

Coordinates, monitors, updates, and synchronizes effort with employee groups and the organization's senior executive leadership.

Researching, collecting, interpreting, and analyzing data, troubleshooting, fact-finding and / or investigating areas of special interest to the Chief of Staff and provides evidence based recommendations for review and / or action.

Facilitates communication and liaison activities for the Chief of Staff and the Executive Leadership Team

Composes a variety of internal and external email messages and confidential correspondence and arranges in-person appearances and appointments for the Chief of Staff.

Manages workflows, determines deadlines, provides training and direction, and communicates a wide variety of information, and clarifies senior level intent and guidance to senior executive leadership, administrators and director level employees.

Qualifications

Bachelor's degree (B. A.) and two to four years related experience required. Master’s degree preferred. Knowledge of administrative and clerical procedures such as Microsoft Office and Outlook, managing files and records. Hospital experience and familiarity with medical terminology required. Legal experience required.