Legal Office Administrator

Job Title : Legal Office Administrator

Location : Sacramento, California (ON-SITE)

Employment Type : Full-Time

Reports To : Business Operations Manager ("BOM")

Position Summary :

We are seeking a highly organized and proactive Legal Office Administrator to manage day-to-day operations and support HR functions in our law office. This role is essential to maintaining smooth office workflows, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires.

Key Responsibilities :

Office Administration

• Supports the BOM to oversee and manage law office vendor and building accounts, as well as relationships with vendors and service providers for both law office and building operations.
• Supervise inventory levels and coordinate the procurement of office and building supplies.
• Monitor and process accounts payable, ensuring accurate expense tracking.
• Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals.
• Generate and analyze reports regularly; monitor legal case flow to facilitate timely advancement and adherence to internal and statutory deadlines.
• Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation.
• Data hygiene : Check for missing fields or incorrect entries in case management and HR systems. Maintain standard operating templates (letters, discovery responses, onboarding checklists).
• Help enforce data governance practices (confidentiality, role-based access, and retention) across Ops / HR systems; support audit readiness.

Human Resources Support

Qualifications :

Preferred Skills :

This description outlines the core responsibilities of the Legal Office Administrator role; however, responsibilities are not limited to those listed. The role may evolve to include additional duties as required to support firm operations and strategic initiatives.