Virtual Assistant - Executive Assistant

Virtual Assistant

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in administrative / executive assistance to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including :

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Act as the primary point of contact between executives and internal / external stakeholders.
• Handle confidential information with discretion and professionalism.
• Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed.
• Screen and direct phone calls, inquiries, and requests to appropriate team members.
• Organize and maintain digital files and documents.
• Perform data entry, create spreadsheets, and manage databases.
• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.
• Assist in planning and organizing company events, conferences, and meetings.
• Build and maintain positive relationships with clients and partners.
• Assist with client onboarding and ensure smooth communication between clients and the executive team.
• Support team members by coordinating task assignments, tracking progress, and ensuring deadlines are met.
• Help manage and improve team workflows using project management tools (e.g., Asana, Trello).
• Act as a communication bridge between leadership and team members, ensuring alignment on goals and expectations.
• Assist in onboarding new team members, providing guidance on systems, tools, and best practices.