Accounts Payable Specialist

Job Details

Job Location

Corporate Office - Austin, TX

Position Type

Full Time

Education Level

Combination of Education and Experience

Travel Percentage

Minimal / Some Local Travel Required

Job Shift

Day

Job Category

Admin - Clerical

Description

Position Summary : The Accounts Payable Specialist provides accounting and financial support through the full-cycle accounts payable process, ensuring accurate and timely payment of vendor invoices, employee reimbursements, and other company expenses. In addition to AP responsibilities, this role supports daily operations at the Corporate Office and assists with special projects as assigned, contributing to overall efficiency and smooth business operations.

Accounts Payable Specialist

• Must partner with Accounting and Financial Systems Manager & Director of Finance to meet objectives
• Facilitate payment of invoices to vendors by running checks and ACH registers, coordinating payment with the bank, processing of wires, and issuing stop payments
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations in a multi-entity environment
• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
• Manage various key asset inventory tracking
• Identify and immediately report any existing or potential issues that arise with internal or external clients
• Provide payroll support and processing as needed
• Coordinate with the property management company for any lease items related to the corporate office

Essential skills and experience :

Valued but not required skills and experience :

Physical demands and work environment : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

WHO ARE YOU

You are a self-motivated, go-getter who takes extreme pride in their work. You require little supervision, and work well independently; but also enjoy being part of a team. You are detail oriented, and work well with structure and schedules; but you're fluid enough to change direction with little notice. You're open to feedback, because you always want to be just a little better than you were the day before. You think on your feet, and are an effective communicator - regardless of whether you're chatting with an intern or presenting to the CEO. You are able to manage multiple projects at once and have great people management skills, for when it's time to delegate. You're professional, but don't take yourself too seriously and have an excellent sense of humor. You consider your profession more of a lifestyle than just a job - and are passionate about the career path you've chosen for yourself. You are open-minded, and willing to speak up when you have great ideas. You aren't afraid of change, and seek out opportunities to improve processes. You're comfortable leading (and completing) projects, and do so with a positive attitude. Your background likely consists of work on large properties, private estates, or in luxury hotels. You've taken on a lot in your career, and you're ready for your next challenge!

WHO ARE WE

DFI is a private property management company dedicated to providing unparalleled Service Excellence to our clients. In support of our goal, we work hard to develop an amazing culture for our teams which extends far beyond a typical organization or benefits package. We offer many exciting programs that focus on developing the whole person - we work hard, play hard and know how to have FUN!

Why DFI?

DFI is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind : DFI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at DFI are based on business needs, job requirements and individual qualifications, without regard to age, race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. DFI will not tolerate discrimination or harassment based on any of these characteristics.