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Office Support Manager - New York, NY
Office Support Manager - New York, NYSustainable Development Capital, LLP (SDCL) • New York, New York, United States
Office Support Manager - New York, NY

Office Support Manager - New York, NY

Sustainable Development Capital, LLP (SDCL) • New York, New York, United States
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Role Purpose

Support the smooth, day-to-day running of SDCL’s New York office by providing proactive, high-quality operational and administrative support to 11 team members. You will help keep the office organised, efficient, and welcoming, ensuring it runs smoothly, supports team productivity, and reflects SDCL’s professional and sustainable values. This position is 4-5 days a week in the office.

Responsibilities

1) Reception & Hospitality

  • Welcome visitors and offer refreshments.
  • Ensure guests are pre-registered with building reception.
  • Keep meeting rooms tidy, equipped, and ready to use.
  • Maintain high front-of-house standards : presentation, refreshments, and daily upkeep.

2) Office, Facilities & Administration

  • Support the overall running of the office — supplies, equipment, cleanliness, and efficiency.
  • Set up video calls and check that tech and Wi-Fi are working properly.
  • Liaise with suppliers (IT, cleaners, couriers, building management, etc.).
  • Sort and distribute post and deliveries.
  • Assist with onboarding and offboarding — desks, IT setup, and access passes.
  • Order food and office supplies weekly, managing stock and avoiding waste.
  • Keep shared areas (kitchen, fridge, coffee machine, plants) organised and well maintained.
  • Source sustainable, good-value purchasing options.
  • Act as a go-to person for small office issues or improvements.
  • Support internal and external event planning — venues, catering, invites, and schedules.
  • Help coordinate New York social events and manage small budgets.
  • Support the Office Lead with budget tracking and cost efficiency.
  • 3) Diary, Travel & Expenses

  • Provide diary and travel support to two senior team members.
  • Schedule meetings, calls, and follow-ups promptly.
  • Coordinate business travel, including flights, accommodation, and expenses.
  • Book travel and process expenses for US team members.
  • Support visiting team members with local logistics and arrangements.
  • 4) Operational Support

  • Assist with admin tasks — formatting documents, note taking, filing.
  • Maintain SDCL’s CRM and digital filing systems.
  • Help prepare meeting materials, upload documents, and support internal communications.
  • Provide ad-hoc research and presentation support as needed.
  • 5) Office Layout & Utilisation

  • Help optimise office space to balance focus, collaboration, and comfort.
  • Gather feedback and recommend improvements to enhance productivity and well-being.
  • 6) Sustainability

  • Promote recycling, waste reduction, and the elimination of single-use plastics.
  • Manage sustainable purchasing for snacks, catering, and events.
  • Encourage low-carbon commuting and energy-efficient practices.
  • Support community and sustainability initiatives such as volunteering or education sessions.
  • Relevant Skills and Experience

  • At least 2+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment
  • Must have experience working in Financial Services
  • Excellent written and verbal communication skills; ability to interface effectively with all levels of management
  • Can-do attitude, no job is too big or too small
  • Team player with a positive attitude
  • Exceptional attention to detail, able to multitask, and strong organisational skills
  • Must be dependable, self-motivated, driven and require minimal supervision
  • Proficiency in MS Office & Teams
  • Salary $65,000 - $85,000 pa

    Application Process :

    To apply, please email your resume along with a brief explanation of why you would be a suitable candidate for this role to

    About SDCL

    Sustainable Development Capital LLP (“SDCL”) is a specialist investment firm.

    SDCL was established in 2007 and has a proven track record of financing and developing clean energy, energy efficiency and decentralised energy infrastructure projects in the UK, Continental Europe, North America and Asia.

    SDCL was launched to facilitate investment into environmental infrastructure markets. It has always focussed on investing in projects that are good for the environment, good for people and commercially sustainable. Indeed, it has always said that “if it is not commercial, it is not sustainable”.

    SDCL is headquartered in London and the group and its investment vehicles also operate worldwide from offices in New York and Dublin. SDCL is authorised and regulated in the UK by the Financial Conduct Authority.

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    Office Manager • New York, New York, United States

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