Admin Assistant - Tech

SpherionMobile, Alabama

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Job details Provide administrative support for plant managers and team leaders.

Responsibilities :

Active daily participation in plant safety program to ensure a safe work environment and that OSHA standards are upheld.
Lead on Creation and coordination of site Framework and IO / Regular Purchase Orders (POs). ... ???Placing and expediting orders for Administrative Staff, and Operations via PO with SAP, Internet based Supplier account or Credit Card. Ordering and taking stock of office supplies and Janitorial Supplies
Daily Invoicing coordination responsibilities.
Monthly and Quarterly Monitoring of Framework PO spending level and reporting to Management team.
Catering / scheduling for on / off site events (meetings and appointments for various occasions, Staff meetings, Employee Appreciations, etc.
Answering and directing phone calls
Greeting and directing visitors and new staff to the organization
Writing and issuing emails to teams and departments on behalf of teams or senior staff
Coordination and development of ways to improve administrative processes.
Creating / maintaining Monthly and Weekly Reports as required, preparing monthly sitewide communication.
Being a point of contact for a range of staff and external vendors

oPoint of Contact for Vendors with Invoicing needs / concerns.

oNew Vendor Readiness???Submit proper documents to Procurement.

oContractor Readiness???Send all information to contractors to be on site. (Contractor Questionnaire; Contractor Orientation)

Community Outreach???School Boosters, Getting ads together

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

Requires a High School Diploma / GED or equivalent experience, further education desired.

5 years administration experience desired.

Computer literate - Email, Word, Excel, SAP etc.

Candidates must have excellent communication skills.

Education : High School

Experience : 4-7 years

Qualifications :

Requires a High School Diploma / GED or equivalent experience, further education desired.

5 years administration experience desired.

Computer literate ??? Email, Word, Excel, SAP etc.

Candidates must have excellent communication skills.

Go to Show lessShow more Provide administrative support for plant managers and team leaders.

Responsibilities :

Active daily participation in plant safety program to ensure a safe work environment and that OSHA standards are upheld.

Lead on Creation and coordination of site Framework and IO / Regular Purchase Orders (POs).

Placing and expediting orders for Administrative Staff, and Operations via PO with SAP, Internet based Supplier account or Credit Card. Ordering and taking stock of office supplies and Janitorial Supplies

Daily Invoicing coordination responsibilities.

Monthly and Quarterly Monitoring of Framework PO spending level and reporting to Management team.

Catering / scheduling for on / off site events (meetings and appointments for various occasions, Staff meetings, Employee Appreciations, etc.

Answering and directing phone calls

Greeting and directing visitors and new staff to the organization

Writing and issuing emails to teams and departments on behalf of teams or senior staff

Coordination and development of ways to improve administrative processes.

Creating / maintaining Monthly and Weekly Reports as required, preparing monthly sitewide communication. ... ???Being a point of contact for a range of staff and external vendors

oPoint of Contact for Vendors with Invoicing needs / concerns.

oNew Vendor Readiness???Submit proper documents to Procurement.

oContractor Readiness???Send all information to contractors to be on site. (Contractor Questionnaire; Contractor Orientation)

Community Outreach???School Boosters, Getting ads together

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

Requires a High School Diploma / GED or equivalent experience, further education desired.

5 years administration experience desired.

Computer literate - Email, Word, Excel, SAP etc.

Candidates must have excellent communication skills.

Education : High School

Experience : 4-7 years

Qualifications :

Requires a High School Diploma / GED or equivalent experience, further education desired.

5 years administration experience desired.

Computer literate ??? Email, Word, Excel, SAP etc.

Candidates must have excellent communication skills.

Go to Show lessShow more

key responsibilities

Active daily participation in plant safety program to ensure a safe work environment and that OSHA standards are upheld.???Lead on Creation and coordination of site Framework and IO / Regular Purchase Orders (POs).???Placing and expediting orders for Administrative Staff, and Operations via PO with SAP, Internet based Supplier account or Credit Card. Ordering and taking stock of office supplies and Janitorial Supplies???Daily Invoicing coordination responsibilities.???Monthly and Quarterly Monitoring of Framework PO spending level and reporting to Management team.???Catering / scheduling for on / off site events (meetings and appointments for various occasions, Staff meetings, Employee Appreciations, etc.???Answering and directing phone calls ???Greeting and directing visitors and new staff to the organization???Writing and issuing emails to teams and departments on behalf of teams or senior staff???Coordination and development of ways to improve administrative processes.???Creating / maintaining Monthly and Weekly Reports as required, preparing monthly sitewide communication.???Being a point of contact for a range of staff and external vendorsoPoint of Contact for Vendors with Invoicing needs / concerns. oNew Vendor Readiness???Submit proper documents to Procurement. oContractor Readiness???Send all information to contractors to be on site. (Contractor Questionnaire; Contractor Orientation)Community Outreach???School Boosters, Getting ads together

experience

4-7 years

skills

Requires a High School Diploma / GED or equivalent experience, further education desired. 5 years administration experience desired. Computer literate - Email, Word, Excel, SAP etc. Candidates must have excellent communication skills.-

qualifications

Requires a High School Diploma / GED or equivalent experience, further education desired.???5 years administration experience desired.???Computer literate ??? Email, Word, Excel, SAP etc. ???Candidates must have excellent communication skills.

education

High School

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Admin Assistant • Mobile, Alabama