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Sales Coordinator
Sales CoordinatorAlbireo Energy • Gambrills, MD, US
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Sales Coordinator

Sales Coordinator

Albireo Energy • Gambrills, MD, US
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Sales Coordinator

As part of our growth strategy, Albireo Energy is currently searching for a Sales Coordinator to become an integral part of the expansion of our business in the Maryland / DC area.

Primary Responsibilities :

  • Maintain and organize bidding activities
  • Proactively search contractors' bid lists to pre-qualify potential bids.
  • Review RFPs, RFQs, ITBs, and project specs / drawings to determine bid requirements.
  • Enter, update and communicate bid schedules, internal deadlines and client submission dates.
  • Update bid folders, bid calendars and databases, project files, document versions and communication logs.
  • Assist in the preparation of pre-qualification packages and technical proposals
  • Follow-up and track awarded / lost jobs

Additional Responsibilities :

Communicate with MC / GC regarding bid / no-bid status, questions, etc.

  • Email MC / GC back informing of bid / no-bid
  • Daily reviews bid-site for a particular project for bid / nobid
  • Regularly outreach to mechanical contractors to ensure we are receiving RFPs & update precon POCs
  • Send / Forward proposals when requested

    • Work with Estimating to assign projects and maintain estimating log

  • Meet with estimating team regularly to update Estimating Log & ensure accuracy
  • Edit / Manage estimating log by adding new tab each month and transferring opportunities
  • Add estimator assigned to BT job
  • Send email / message with All Bids folder for job assigned to both salesperson and estimator

    • Create files for bids in CRM and BT

  • Adjust opportunities as necessary (ex. Bid date changes, new bidders to add, upload new addendums / files, etc.)
  • Enter No-Bid opportunities into BT as well under my name so we can keep record

    • Create jobs and manage each Salesperson's All-Bids folders to ensure everything is uniform and clean

  • Ensure all job documents (specs / drawings / addenda / etc.) are uploaded in an organized manner to the correct job folders
  • Rename folder to match BT and CRM opportunity name

    • Searching bid-sites for new future opportunities

  • Building Connected
  • Construct Connect
  • Dodge Reports
  • Gov.com
  • eMMa
  • Sam.gov
  • Mybidmatch.com
  • PennBid

    • Receive new bid inquiries sent via email

  • MC / GC Requests
  • MC Bid lists

    • Pre-qualify projects for bidding / not bidding status.

  • Download and search through documents provided by MC / GC / Bid sites
  • Find out who incumbent system in building is when necessary by asking MC / GC and searching our own company files / CRM
  • Contact GC's for list of mechanical bidder
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    Sales Coordinator • Gambrills, MD, US

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