Procurement Analyst

General Description

The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City.

The Capital Procurement Services Unit of CUNY's Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY's facilities across the five boroughs.

Other Duties

• Effectively managing the entire procurement process from the initial request to procure a service / supply through to contract award
• Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders
• Creating evaluation / scoring sheets for RFPs and other solicitations and tabulating scoring results
• Coordinate and manage communications / meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom / Teams)
• Creating and maintaining accurate procurement records / Excel spreadsheets
• Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives
• Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements
• Review and process purchase requisitions and generate purchase orders
• Respond to audit and compliance requests and prepare reports for oversight agencies
• Other duties as assigned

Qualifications

MINIMUM QUALIFICATIONS

PREFERRED QUALIFICATIONS

CORE COMPETENCIES

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity / Affirmative Action / Americans with Disabilities Act / E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.