Administrative Assistant - Spark Academy

Administrative Assistant - Spark Academy

Purpose

The Administrative Assistant provides essential support to department leaders, ensuring smooth daily operations through clerical tasks, scheduling, communication, and coordination. This role helps staff stay organized, connected, and supported while upholding our values of compassion, collaboration, and accountability.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.

Draft and format communications, reports, and forms.

Answer and route phone calls and emails professionally.

Maintain accurate digital and physical files with confidentiality.

Create, update, and manage records, spreadsheets, and databases.

Support meetings, trainings, and events with logistics and materials.

Serve as a communication link between departments.

Order and track supplies as needed.

Assist in onboarding new staff and support team culture.

Qualifications

High school diploma required; associate degree preferred.

At least 1 year of administrative or office experience.

Proficiency in Microsoft Office and Google Workspace.

Strong organizational and communication skills.

Detail-oriented, adaptable, and professional with confidential information.

Customer-service minded and team-focused.

Work Environment

Office-based role within a residential treatment center.

Requires emotional steadiness, clear boundaries, and professionalism in high-stress situations.

Ability to move between campus buildings and lift up to 25 lbs.

Other Details

Must be at least 18 and meet all pre-employment requirements.

This position does not supervise others but may provide training or guidance to peers.

Employment is at-will. Heritage is an Equal Opportunity Employer.

We are committed to providing a safe and secure work environment for all employees. As a result, all new hires are required to successfully complete a background check, which may include verification of employment history, education, and criminal records.