Inventory Clerk

Inventory Clerk

About the role

Our client in medical device manufacturing is hiring an Inventory Audit Clerk focused on data accuracy, analytical review, and control testing . You’ll verify inventory transactions, audit counts, and reconcile system records (ERP / WMS) so materials are traceable, compliant, and audit-ready .

What you’ll do

Audit cycle counts : Perform daily / weekly counts by SKU / location; compare to ERP balances, analyze variances, document root causes, and post approved corrections.

Transaction reviews : Verify receipts, issues, transfers, adjustments, and scrappage are recorded accurately with proper references (PO, WO, MRB).

Traceability checks : Confirm lot / serial / UDI capture at each step; help close gaps to support DHR requirements and inspection readiness.

Receiving validation : Spot-check inbound materials for quantity, lot / serial / UDI, COAs, and expiry; flag discrepancies and assist with timely resolution.

Kitting & backflush audits : Reconcile pick lists and backflush activity to BOM / work orders; investigate mismatches and recommend fixes.

Exception reporting : Run simple inventory reports (e.g., negative on-hand, short-date, quarantine, high variance); summarize trends and follow up on actions.

Data hygiene : Maintain clean item / location data (UoM, barcodes, storage conditions); ensure adjustments follow approvals and are fully documented.

Controls support : Maintain clear audit trails (screenshots, count sheets, signatures); prepare evidence for internal / external audits.

Must-haves

Comfort working in ERP / WMS (e.g., SAP, Oracle, NetSuite) and with handheld scanners.

Analytical mindset with strong attention to detail—able to spot anomalies and trace them through transactions.

Excel skills : filters, sorting, pivot tables, VLOOKUP / XLOOKUP; able to build clean, repeatable checks.

Clear written documentation and professional verbal communication.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.