Accounts Receivable Analyst

Job Description

Position Summary :

Under general supervision of the Chargeback Manager, the Accounts Receivable / Chargeback Analyst maintains contract prices, reconciles vendor contract changes, and tracks outstanding balances due from vendors. Duties include researching contract terms and customer orders and preparing reconciliations to verify processes.

Responsibilities :

• Develops and maintains effective and open working relationships with customers, vendors and group purchasing organizations (GPO's / Buying Groups)
• Ensure accurate GPO pricing for GPO customers by maintaining contract pricing in Company's ERP software
• Accurate entry of contract data in a timely manner - eligibility, price and contract beginning and ending dates
• Reconcile daily contract price changes
• Reconcile chargeback variances to minimize chargeback write downs and write offs
• Maintain appropriate records in an organized and up to date manner
• Respond to customer / vendor / buying group inquiries
• Load new contracts from the manufacturers and / or buying groups
• Update contract prices & effective dates per vendors and buying groups for eligible customers to be invoiced at correct price
• Add and remove customers from GPO contracts as updates are provided by GPOs and vendors
• Reconcile vendor payments to Company's chargeback submissions - document variances - resubmit to vendor to obtain proper credit - follow up with vendor to collect chargeback payments on a timely basis
• Process and submit chargeback write downs to accounting to close outstanding chargeback transactions
• Maintain contact with vendors / manufacturers to resolve pricing discrepancies
• Maintain files for each buying group of all contracts and contract updates
• Keep appropriate other teams informed of changes in contracts

Requirements :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.