Project Coordinator

Industry Coordinator - Music Industry

Join a dynamic team in the music industry, where you will play a key role in supporting business growth through strategic partnerships with record labels, artists, and managers. This role involves both support responsibilities and project work, offering a unique opportunity to gain music industry experience in a fun and fast-paced environment. Regular communication with internal and external partners is crucial.

Responsibilities :

• Coordinate meeting agendas, take notes, and summarize action items.
• Fulfill administrative tasks such as invoice tracking, payments, and contracting.
• Reach out to labels for follow-ups and to collect assets and deliverables.
• Track artist partnerships and social media engagements.
• Create, review, and update project and campaign trackers.
• Conduct research projects and audits as directed by the team.
• Create campaign decks and gather necessary inputs.
• Coordinate and prepare for artist meetings and visits.
• Provide project-based support, including budgeting, event management, newsletters, and database management.
• Initiate and drive process improvement projects within the department.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

The work environment is flexible with hours, requiring a minimum of 2 days of work, ranging from 15-40 hours depending on the candidate's schedule. The role is hybrid, with a preference for onsite presence to maximize team interaction and experience. Being in the office between 9-5 is ideal. The role is based in Seattle, within a project management team, focusing on internal operations rather than direct music industry roles. An interest in music is advantageous as projects often involve partnerships with festivals and live streaming.

Job Type & Location :

This is a Contract position based out of Seattle, WA.

Pay and Benefits :

The pay range for this position is $30.00 - $30.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Application Deadline :

This position is anticipated to close on Dec 16, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.comfor other accommodation options.