Office Assistant (Bilingual & Non-Bilingual)

The Position

Health Benefits : 100% employer contribution towards employee and family premiums

District : Award-winning schools

Community : World-famous attractions

BASIC FUNCTION

Under the direction of an assigned supervisor perform a variety of general and varied clerical duties in support of an assigned office; answer phones and greet and assist students parents and visitors.

Bilingual Positions : Provide oral and written translation and interpretation of materials from English to a designated second language.

Employment Standards

MINIMUM QUALIFICATIONS

EDUCATION :

Graduation from high school.

EXPERIENCE :

Sufficient training and experience to demonstrate the knowledge and abilities listed below.

LICENSES AND OTHER REQUIREMENTS

Bilingual Positions : Required to speak read and write in Spanish.

KNOWLEDGE SKILLS AND ABILITIES

KNOWLEDGE OF :

Telephone techniques and etiquette.

Basic record-keeping and filing techniques.

Correct English usage grammar spelling punctuation and vocabulary.

Operation of standard office equipment including a computer.

Oral and written communication skills.

Interpersonal skills using tact patience and courtesy.

Basic math.

Bilingual Positions : Must have knowledge of correct oral and written usages of a designated second language.

ABILITY TO :

Perform routine clerical duties such as filing typing duplicating and maintaining routine records. Learn modern office practices procedures and equipment.

Answer telephones and greet the public courteously.

Type at 35 words per minute from clear copy.

Operate a variety of standard office equipment including a computer.

Understand and follow oral and written directions.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Complete work with many interruptions.

Receive sort and distribute mail.

Perform basic mathematical calculations.

Bilingual Positions : Must be able to read write translate and interpret English and a designated second language.

PHYSICAL DEMANDS

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information in person and on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist kneeling or crouching to file materials.

WORK ENVIRONMENT

Office environment.

Constant interruptions.

Examples of Duties

Note : The statements herein are intended to describe the general nature and level of work being performed by employees in this classification and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.

GENERAL ESSENTIAL DUTIES

Perform a variety of general and varied clerical duties in support of an assigned office including typing filing duplicating and distributing materials. E

Type letters memoranda bulletins newsletters reports requisitions or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments. E

Serve as receptionist answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate. E

Receive greet and direct visitors; respond to inquiries and provide a variety of routine information to staff students parents and the general public related to District standards procedures policies and programs. E

Compile information and prepare and maintain logs files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed. E

Receive sort and distribute mail and supplies; prepare and distribute informational packets and bulk mailings as directed. E

Operate a variety of office equipment including a computer fax machine copier and calculator. E

Assist with office functions such as enrollment counseling and attendance as assigned by the position.

Bilingual Positions : Provide oral and written translation and interpretation of materials from English to a designated second language; translate at a variety of meetings and conferences as needed. E

Perform related duties as assigned.

• School offices are expected to work as a team. Clerical / secretarial personnel may be asked to perform duties typically assigned to other classifications during the first weeks of school and in the absence of others.

Recruitment Information

Recruitment Type : Open Anyone can apply.

Certification Type : Open Qualified candidates or Eligibles who pass all testing stages will be placed on one eligibility list. The top 3 ranks of Eligibles will be certified for a hiring interview.

APPLICATION PROCESS

All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.

Note : You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.

SCREENING PROCESS

The screening process for this position which may be subject to modification will include some form of a(n) : application screening initial qualifications screening documentation / certification screening and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS

The examination may consist of any combination of a(n) : training and experience (T&E) evaluation written knowledge test hands on / performance test structured panel interview situational judgement interview or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor school psychologist or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination abuse of discretion or procedure / process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail misdirected mail or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including : successful completion of a physical examination tuberculosis examination fingerprint clearance by the California Department of Justice and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employees first day of work. Approval will be based on the following criteria :

A) Additional qualifying experience beyond that required for entry into the class.

B) Additional education at the college level when related to the position beyond the established educational requirements for entry into the class.

C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS

Benefits earned by all permanent classified employees :

Benefits earned by all permanent classified employees working 20 hours or more per week :

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT

Anaheim Union High School District prohibits unlawful discrimination against and / or harassment of District employees and job applicants on the basis of actual or perceived race color national origin ancestry religion age marital status pregnancy physical or mental disability medical condition veteran status gender gender identity sex or sexual orientation at a District site or activity.

GRIEVANCE PROCEDURES

Complaints alleging noncompliance with the Districts policy of nondiscrimination should be directed to :

Equity Compliance Officer (Employees)

Brad Jackson Assistant Superintendent Human Resources

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Uniform Complaint Procedure Compliance Officer (Students)

Lorena Stout Program Administrator

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title IX Coordinator (Employees)

Amie Maya Director Human Resources

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title IX Coordinator (Students)

Lorena Stout Program Administrator

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

504 Coordinator

Adela Cruz

Director School Mental Health and Wellness

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title II Coordinator

Lauren Klatzker Director of Special Youth Services

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked and the job description may be changed at any time without notice.

FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT PLEASE GO ONLINE TO

Key Skills

Administrative Skills,Time Management,Diplomatic Skills,Listening Skill,Languages Fluency,Organizational Skill,Pressure Management,Discipline Skills,Communication,Relationship Management,Client Services,Flexibility,IT Skill,Orderly Condition,Secretarial Skill

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 3567 - 5177