Office Administrator C

This job is with Encode, Inc a fully owned subsidiary of Lancesoft

Position Responsibilities :

• Manages the Director of Engineering’s schedule and calendar
• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers
• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
• Assists in planning, coordinating, and implementing logistics for visiting senior executives
• Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
• Oversee weekly coffee supply orders for the 40-26 area.
• Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
• Update and communicate seating chart changes to leadership.
• Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
• Facilitate monthly snack pickups and send reminders to leadership.
• Update management presentations with information collected from several groups
• Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
• Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
• Manage supply orders, handle facilities requests, and maintain distribution lists.

Required Skills :

Preferred Skills :

Education / experience typically acquired through basic education (e.G. High School diploma / GED) and typically 5 or more years'related work experience or an equivalent combination of education and experience (e.G. Vocational school / Associate+2 years'related work, Bachelor, etc.).