Part-time Outreach Administrative Assistant

Benefits :

401(k)

Paid time off

Training & development

JOB OVERVIEW

• Work closely with the Outreach Director and volunteers to manage administrative tasks for the Local-National-Global ministry at Preston Trail Community Church. This includes supporting needs, managing calendars, and ensuring smooth operations.

KEY RESPONSIBILITIES

• Support team in managing healthy relationships with Local-National-Global ministry partners
• Schedule and organize Outreach Team Project Calendar, Mission Trip Calendar and Outreach Director’s Calendar
• Assists in scheduling, organizing, supporting, and executing Local-National-Global ministry events and meetings
• Coordinates and completes internal processes with other ministries (communications requests, facilities
• requests, tech requests, catering requests, etc.)
• Manage check requests / expense reimbursements for the Local-National-Global ministry as directed
• Communicate with volunteers and partners as directed utilizing existing ministry tools and channels
• Work with the team to maintain contacts, partner organizations, event photos, videos, collateral, and area
• needs utilizing Salesforce and Planning Center on a continuous basis.
• Provide support for web, social media, MailChimp and other outward facing communications to keep the Go
• Team relevant and up to date with our church.
• Complete additional tasks as directed by the Outreach Pastor

QUALIFICATIONS

• Aligns with Preston Trail mission, beliefs, and values (https : / / prestontrail.org / about / aboutus)
• Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
• Strong problem-solving skills, with the ability to anticipate issues, think critically, and implement practical, effective solutions.
• Well organized, proactive, and detail-oriented
• Must complete our assessment here within 2 business days of applying
• Possesses a high level of initiative and follow-through
• Possess the ability to use appropriate judgment, discretion, and confidentiality
• Ability to manage multiple projects, timelines, and communications simultaneously.
• Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers, and team members
• Proven administrative experience
• Familiar and proficient with MS Teams / Office Products, social media tools and quick learner of other software platforms

PHYSICAL REQUIREMENTS

• Ability to bend, squat, walk, and move comfortably in varying weather conditions, including high heat or cold, during outdoor programs and service opportunities
• Ability to lift up to 25 pounds safely and without difficulty
• Must be able to stand or sit for extended periods as required
• Travel opportunities available (for mission trips) but not required

ORGANIZATIONAL RELATIONSHIPS

MINISTRY TEAM :  Local-National-Global Team

REPORTS TO : Outreach Pastor

EMPLOYMENT CLASSIFICATIONS

• Category : Part-time
• Number of Hours : 20-25 per week (occasional Sunday mornings)
• Exempt / Non-Exempt : Non-exempt
• Employee Class : Assistant
• Weekends Required : No
• Commissionable Role : No
• Remote : No