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Office Manager
Office ManagerSmartAC.com • Houston, TX, United States
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Office Manager

Office Manager

SmartAC.com • Houston, TX, United States
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We are seeking a proactive, highly organized, and resourceful Office Manager to oversee the smooth operation of our office and ensure a productive, professional, and positive work environment. This role combines administrative excellence with hands-on support across recruiting, facilities management, documentation, and employee engagement.

The Office Manager will act as the central point of contact for all office operations, third-party vendors, and internal needs, ensuring our team has everything required to perform at their best.

Key Responsibilities

Office Operations & Administration

  • Maintain day-to-day office operations, ensuring the workspace is organized, safe, and efficient.
  • Serve as the first point of contact for staff regarding office needs, supplies, or issues.
  • Coordinate office repairs, maintenance, and vendor visits as needed.
  • Oversee office supplies ordering, inventory management, and restocking (including kitchen and bathroom areas).
  • Manage company calendar for key office activities and deadlines.

Vendor & Account Management

  • Manage relationships with all third-party vendors (cleaning services, IT support, office equipment, etc.).
  • Own and oversee all office-related accounts, contracts, and renewals.
  • Recruiting & Onboarding Support

  • Partner with HR / leadership to support recruiting efforts, including job postings, candidate coordination, and scheduling interviews.
  • Assist with new hire onboarding logistics (desk setup, accounts, welcome kits, paperwork, etc.).
  • Events & Culture

  • Assist in planning and executing company events, meetings, and team-building activities (in-office and offsite).
  • Coordinate logistics for visitors and company-wide gatherings.
  • Support initiatives to strengthen office culture and employee engagement.
  • Qualifications

  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently, take initiative, and manage multiple priorities.
  • Proficiency with office software (Microsoft Office, Google Workspace, or similar tools).
  • Experience with vendor management, contracts, or recruiting is a plus.
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    Office Manager • Houston, TX, United States

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