Federal Administrative Clerk

Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged woman-owned small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values : excellence in reputation, commitment, candor, teamwork, and dependability.

Title : Federal Administrative Clerk

Client : Federal Agency

Ability to Work : On-site

Location : San Diego, CA

Clearance : Must obtain a Public Trust

Work Schedule : 8 am - 5 pm

Work Day : Monday – Friday

Aalis Management Consulting is seeking a detail-oriented and proactive Federal Administrative Support Assistant to provide secretarial and administrative support to senior leadership within the Federal Agency. The incumbent will perform a wide range of clerical, coordination, and data management functions to ensure operational efficiency and compliance with policies and procedures.

Major Duties and Responsibilities

• Perform independent administrative and clerical support with minimal supervision.
• Manage calendars, schedule meetings, and coordinate logistics for senior staff.
• Prepare meeting agendas, minutes, and track follow-up action items
• Monitor and route incoming calls, emails, and correspondence
• Submit and track IT service requests and verify completion
• Support timekeeping functions using WebTA, including data input, validation, and payroll coordination
• Maintain automated systems for monitoring program data, milestones, and reporting deliverables
• Compile and analyze statistical, budgetary, and performance data for monthly reports
• Coordinate SES-level travel approvals, draft travel authorizations, and review expense reports
• Draft routine correspondence, reports, and special project documentation
• Maintain filing systems and organize program documentation
• Assist with performance plans, development plans, and evaluations
• Coordinate training logistics, including venue setup and materials distribution
• Interface with Mission Support staff, including finance, property, human capital, and compliance teams
• Respond to procedural inquiries related to Concur, WebTA, SharePoint, and other systems
• Conduct system queries and extract data from law enforcement and compliance databases
• Provide backup support to the Executive Assistant and SIP / ABC coordinators

Qualifications

Aalis Management Consulting is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.