Executive Assistant

Job Description

We are seeking a highly organized and flexible Executive Assistant to support our executive team across multiple business ventures. This role requires someone who thrives in a dynamic environment and can manage a wide range of responsibilities, from scheduling and communications to assisting with special projects and future financial oversight.

The ideal candidate is proactive, detail-oriented, and capable of wearing many hats. While experience with bookkeeping and QuickBooks is a plus, this function would be phased in over time as trust and responsibility grow.

Key Responsibilities :

• Provide comprehensive administrative support to executives across multiple businesses.
• Manage complex calendars, coordinate meetings, and communicate schedule changes effectively.
• Screen and direct phone calls and messages on behalf of executives.
• Assist with special projects, audits, insurance credentialing, and meeting logistics.
• Prepare, proofread, and edit correspondence, presentations, and reports.
• Organize both physical and digital filing systems to ensure easy retrieval and security of documents.
• Assist with travel arrangements for executives and visiting guests, including lodging, transportation, and event planning.
• Prepare expense reports, code and submit invoices, and support budgeting activities as needed.
• Collaborate on project planning and execution, often working across departments or business units.
• Support internal employee meeting logistics, including set-up and materials preparation.

Required Qualifications :

Preferred Qualifications :