Accounts Payable Processor

Job Summary :

• Compiles and reviews accounts payable documents and prepares document batches for processing for timely payment of invoices; responds to employee and vendor inquiries.
• Compiles and reviews accounts payable documents according to established procedures.
• Matches invoices receiving reports purchase orders and compares price and quantity information.
• Identifies any discrepancies and takes appropriate action.
• Matches suppliers credit memos with hospital debit memos and investigates and resolves any identified discrepancies.
• Verifies and records appropriate cost center and distribution (expense) account numbers on invoices.
• Secure authorization for invoices without purchase orders with various department heads.
• Maintain record of and follow up on open invoices sent out for approval within allotted period to prevent late / nonpayment of invoices due.
• Prepares accounts payable documents for data processing in accordance to our policies and procedures.
• Enters payable data into the AP system using best practice and approved process flows.
• Files invoices in payment files timely.
• Processes weekly check runs in accordance with established procedures including matching to backup documenting / correcting errors as trained audits payment file after each check run and places all check files and copies in the retention boxes weekly.
• Receives and answers inquiries from hospital employees' vendors auditors and supervisor regarding purchase orders invoice data accounts payable checks and related matters both timely and professionally.
• Reconciles vendors statements of account on weekly basis.
• Maintain file with comments regarding actions taken or needed.
• Files statements in a central location.
• Processes invoices accurately to prevent voids and duplicate payments.
• Processes invoices productively measured by the department benchmarks.
• Ranges are high medium and low.

Required Skills & Experience :

Knowledge of mainframe computer processing.

Preferred Skills & Experience :

One or more years of accounts payable experience.

Data entry and reading.

Required Education : -

High School Diploma or equivalent