Program Assistant – Executive Assistant to Hospital Leadership

This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors / CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required.

Required Job Qualifications

• Bachelors degree

3 or more years of relevant work experience, including :

Supporting leaders

Substantial experience in managing administrative responsibilities for executives

Anticipating needs and providing comprehensive support to drive the executives effectiveness and success

Complex scheduling, travel, and meeting arrangements for executives

Maintaining a high level of confidentiality and discretion

Preferred Job Qualifications

Essential Duties Job Duty Category Program Management Support Duty / Responsibility

Percentage Of Time 70 Job Duty Category Office Support Duty / Responsibility

Percentage Of Time 30 Application Details