OPS - FSI Event Assistant

InsideHigherEdGainesville, Florida

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OPS - FSI Event Assistant

Job No : 536766

Work Type : Part Time

Location : Main Campus (Gainesville, FL)

Categories : Recreation / Event Services, Student Services

Department : 19050500 - EG-SEMICONDUCTORS

Job Description

Classification Title :

OPS - FSI Event Assistant

Classification Minimum Requirements :

Strong communication and organizational skills.
Ability to work independently and collaboratively.
Punctual, dependable, creative, and detail oriented.
Experience with events, customer service, or communications.
Willingness to work occasional evenings or weekends based on event schedules.
Interest or coursework in Event / Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Job Description : Position Summary :

The Event Assistant supports the successful execution of events hosted by the Florida Semiconductor Institute (FSI) by assisting with onsite coordination, vendor communications, and event logistics. This part-time position plays an essential role in delivering high-quality, well-organized events that serve both internal teams and external partners. The ideal candidate is a professional, detail-oriented, and adaptable individual with excellent customer service skills and a flexible schedule to accommodate a variety of event types and timelines.

This role offers hands-on experience with the full event lifecycle, from planning and preparation to on-site execution and post-event wrap-up. The Events Assistant will contribute to a wide range of FSI-hosted events, including educational seminars, industry panels, and community outreach programs. Candidates should be interested in event coordination, marketing, or public relations and ready to support a dynamic and fast-paced team environment.

Key Responsibilities :

Event Support

Assist with on-site setup, breakdown, and logistics before, during, and after events.

Support registration, check-in, and guest services.

Help with room arrangements, catering coordination, and A / V setup.

Assemble materials such as name badges, signage, promotional items, and supplies.

Assist in transporting and organizing materials and equipment to and from event locations.

Assist with event tracking documentation, including packing lists and inventory logs.

Planning & Coordination

Participate in planning meetings and support task tracking and follow-up.

Help manage event timelines, contact lists, and planning documents.

Coordinate with campus partners, vendors, and student volunteers.

Marketing & Communications (Light)

Take event photos and assist with basic content creation for marketing use.

Document observations and attendee feedback to support post-event debriefs and improvements.

Expected Salary :

15 / hour, based on experience.

Required Qualifications :

Hours : Up to 20 hours / week (flexible scheduling)

Strong communication and organizational skills.

Ability to work independently and collaboratively.

Punctual, dependable, creative, and detail oriented.

Experience with events, customer service, or communications.

Willingness to work occasional evenings or weekends based on event schedules.

Interest or coursework in Event / Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Preferred :

Strong communication and organizational skills.

Ability to work independently and collaboratively.

Punctual, dependable, creative, and detail oriented.

Experience with events, customer service, or communications.

Willingness to work occasional evenings or weekends based on event schedules.

Interest or coursework in Event / Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Special Instructions to Applicants :

Please submit the following : cover letter, resume and list of references

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

Applications Close : 31 August 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 536766

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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Event Assistant • Gainesville, Florida