Administrative Assistant (Iowa)

Executive Administrative Assistant SAHDC5692626

Location : Coralville, IA (100% Onsite)

Shift : MondayFriday, 9 : 00 AM 5 : 00 PM

Pay : $32.56 / hr (negotiable)

Duration : ~7.5 months

Top Skills : Calendar & travel management, MS Office (PowerPoint), project / meeting coordination

About the Role :

The Executive Administrative Assistant provides high-level support to 23 Vice Presidents , ensuring smooth daily operations through proactive calendar management, travel coordination, and meeting / event preparation. This role reports to the VP of Product Management and also supports the VP of Strategic Marketing .

Key Responsibilities :

Oversee and maintain MS Outlook calendars for up to 3 Vice Presidents, ensuring awareness of timelines, milestones, and preparation needs.

Manage documentation flowsignature requests, reports, correspondence, electronic approvals, staff expenses, purchase orders, check requests, and drafting communications when needed.

Coordinate logistics for on-site, off-site, and virtual meetings / events : obtaining quotes, contract coordination, hotel bookings, catering arrangements, agenda preparation, meeting room setup, and transportation.

Requirements :

Extensive experience supporting senior leaders / executives in a corporate environment.

Strong organizational, time management, and project management abilities with exceptional attention to detail.

High proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive).

Preferred Experience :

Handling confidential / sensitive information.

Coordinating domestic / international travel, including Visa requirements.

Experience with Oracle, SAP Concur, myCWT, and Miro.