Mail Clerk

Job Summary :

The ICA Mail Room provides mail service to several building tenants and other state agencies. It processes approximately 25000 pieces of inbound / outbound mail (US Mail & FedEx Mail) a month for the ICA tenants and state agencies. This position will sort inbound mail, prepare tracking sheets for signature mail as needed, participate in security screening of mail when needed, load vehicle and deliver and collect mail on an assigned several mail routes daily, prepare outbound mail on a folder / inserter on a needed basis, process outbound mail through postage meter or shipping software and prepare for various postage and package delivery vendor pickups. This position will operate various printers for the printing jobs for folding & inserting, print electronic certified postage and the print letters for claimants. It will operate a large document scanner for purpose of scanning inbound mail & document archival. It will also interact with ICA mail room customers directly or over the phone for general mail room questions.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

• Responsible for processing incoming and outgoing mail; receiving and processing requests for various forms and booklets; operates postage / mail equipment, United Parcel Services,FedEx (Ship Manager )processing and Neo-Track System (computerized and manual); receiving and processing maintenance and service calls;
• Responsible for maintains various logs and files; answers and directs phone calls. Process Express Mail (UPS), and certified mail, prepare mail for Tucson Shuttle for delivery; responsible for completing special deliveries and assignments; significant interaction with customers. Deliver mail internally, and externally using state vehicles;

Responsible for prioritizing workload of the immediate mail unit, sort incoming mail for distribution and dispatches outgoing mail. Responsible for computing basic mathematical calculations in operating and maintaining postal machines. Responsible for monitoring basic office / personal record keeping.

Knowledge, Skills & Abilities (KSAs) :

KNOWLEDGE :

Knowledge sufficient to oversee and participate in the collection, sorting, preparation and delivery of mail.

Knowledge of Postal Regulations, correct meters, registering and certifying of mail.

Knowledge of mail services sufficient to determine the most cost effective method.

Knowledge sufficient to assume responsibility for correct metering, registering and certifying of ledge sufficient to oversee and participate in maintaining routine office records and reports.

SKILLS :

Skill in prioritizing workload of the mail unit.

Skill in basic mathematical calculations.

Skills in operating and maintaining postal machines.

Skills in monitoring basic office recording keeping.

Skill in planning work flows and schedule work.

Skill in working well with others without losing sight of the task.

Must have good organizational skills and keep all work areas clean, organized and free of unnecessary debris.

Skill in handling difficult situations and deal with constant interruptions without losing focus.

Skill in being flexible and using appropriate discretion when dealing with customers and coworkers.

ABILITIES :

Ability to follow written and verbal directions; and maintain basic written records.

Ability to work well and closely with ity to operate and maintain postal machines.

Ability to be discrete and flexible when working with customers and coworkers.

Must have the ability to lift 25-50 pounds

Selective Preference(s) :

A minimum of one year experience working in a mailroom and or post office is preferred.

Pre-Employment Requirements :

This position requires driving or the use of a vehicle as an essential function of the job. The following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate Arizona driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) ).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The Arizona Department of Administration offers a comprehensive benefits package to include :

Sick leave

Vacation with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

You will be eligible to participate in the state employee health / disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.