Assistant University Registrar for Scheduling, Office of the University Registrar

External Applicants :

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents :

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Job Description Summary

The Assistant University Registrar for Scheduling plays a critical role in the efficient and effective management of the College's academic class schedule. This position is responsible for the comprehensive oversight of the class scheduling process, providing essential support and leadership to Academic Coordinators and the Office of the Dean of the College. The Assistant University Registrar for Scheduling ensures accuracy, optimization, and timely publication of all class offerings using the university's student information system, Workday, and specialized classroom scheduling software, EMS.

Job Description

Essential Functions :

• Oversee, manage, and lead the end-to-end College class scheduling process.
• Provide first-level support, guidance, and training to Academic Coordinators regarding scheduling policies, procedures, and systems.
• Collaborate with the Office of the Dean of the College on scheduling strategies and issue resolutions.
• Audit all proposed class schedules for accuracy, completeness, and adherence to college and university policies.
• Identify and resolve scheduling conflicts and issues in a timely and efficient manner.
• Publish approved class schedules within the university's student information system, Workday, ensuring timely and accurate dissemination of information.
• Utilize classroom scheduling software (EMS) to optimize classroom assignments, maximizing space utilization and minimizing scheduling conflicts.
• Generate and analyze scheduling reports to identify trends, improve processes, and inform decision-making.
• Develop and maintain a thorough understanding of academic programs, course sequencing, and College curriculum to inform scheduling decisions.
• Stay current with best practices in academic scheduling and student information systems.

Other Functions :

Required Education, Knowledge, Skills, Abilities :

Preferred Education, Knowledge, Skills, Abilities :

Accountabilities :

Physical Requirements :

Environmental Conditions :

Additional Job Description

Time Type Requirement

Full time Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.