Administrative Assistant

Administrative Assistant (Entry Level)

Our Mission : At The Cancer & Hematology Centers we are dedicated to help, healing and hope for cancer patients and their families.

We provide our patients with advanced treatments, innovative research and, above all else, compassionate care. Our patients receive the most comprehensive, contemporary cancer care balanced with the compassion of a dedicated nursing and support staff. Treating cancer requires a team of committed and caring health care professionals working together to understand and address your needs. In addition to caring physicians, we have a full range of support staff available to assist you and your family, such as oncology-certified nurses, social workers, experienced lab and pharmacy personnel and a psychologist. Our focus is not just on healing but also on helping and offering hope. We know that being diagnosed with cancer is a life-changing event, and it takes a lot of adjustment to accept the emotional and physical realities of this disease. Our staff understands what you're going through and can offer compassion and resources to help. To us, it's important that healing isn't just centered on your disease site. Our cutting-edge cancer care is available close to home. Our medical staff have close ties to prominent hospitals and ongoing cancer research, and we bring those breakthrough advances to our regional centers to progress the level of care that is offered right here at home.

Why Join Us? We are looking for talented and high-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Position Overview :

Administrative Assistant (Entry Level) Provide day-to-day administrative support to the executive team, including CEO, CBDO, CCOO, Directors of Finance, Operations, Pharmacy, Nursing, Lab, and HR. Reporting to Director of Finance. This role coordinates calendars, meetings, documents, travel / expenses, and general office tasks to keep leadership activities organized and on schedule.

Key Responsibilities :

• Calendars & Meetings : Schedule / confirm meetings, reserve rooms, arrange AV, prepare agendas, take / distribute minutes, track action items.
• Communication : Draft / edit emails, memos, and simple presentations.
• Document Support : Format letters / spreadsheets, scan / file records, maintain shared drives and templates; ensure version control.
• Travel & Expenses : Book basic travel / lodging; prepare / submit expense reports and receipts for executives.
• Purchasing & AP Support : Create simple purchase requests, obtain approvals, track and keep executive office supplies stocked, including conference rooms.
• Data Entry : Enter / update contact lists, vendor info, meeting logs, and standard trackers; run simple exports from systems (e.g., Outlook / Excel).
• Logistics : Coordinate courier / mailing, badge / room access requests, visitor passes; maintain meeting spaces and supplies.
• Event Support : Assist with staff meetings, training, and small onsite events (sign-in, materials, refreshments).
• Confidentiality & Compliance : Handle sensitive information discreetly; follow privacy, security, and record-retention policies (HIPAA awareness if applicable).

Desired Qualifications :

Education & Experience :

Preferred Qualifications :

Work Conditions :