Posting Details
Position Information Position Title Career Technical Program Specialist Department Workforce, Community and Continuing Education Location San Marcos Full or Part Time Full-Time Category Classified Hours per week 40 Number of Months 12 month Work Schedule Monday – Friday, 8 : 00 – 5 : 00 Grade 23 Salary / Wage $5, Salary / Wage Frequency Monthly Benefits In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.
- Insurance fully paid for employees and their eligible dependents : four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up / monthly contribution)
- Vacation, sick leave and 25 paid holidays
- 80,000 employee term life / accident insurance policy (additional buy up options available)
- Employee long-term care insurance
- Employee Assistance Plan (EAP) – Free counseling, financial, legal, personal and professional development resources
- Additional buy up options available for other voluntary insurance benefits
- Enrollment in CalPERS (California Public Employees Retirement System).
The estimated maximum value of this employer-paid benefits package is approximately $41,360 annually. Primary Function Performs routine to complex administrative support and program activities in an assigned career, technical or occupational program; assists students with enrollment, class scheduling, internship / apprentice placement and financial aid; oversees District reimbursements for work performed by students; schedules, proctors and scans certification tests; prepares graduation and certification paperwork; creates and maintains department or program-specific tracking systems, reports, records and files required for work processes; may staff a front desk. Minimum Qualifications To be eligible for this position, you must meet and provide evidence of the following minimum qualifications :
Experience : Three years of increasingly responsible clerical and secretarial experience.Education : Equivalent to completion of the twelfth grade.Note :
For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.Transcripts must be included to receive credit for education and / or to substitute education in lieu of experience ( Bachelor’s degree = 4 years of experience). .Only coursework completed at, and degrees awarded by, accredited institutions recognized by the Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to equivalency and a course by course analysis) by an appropriate credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at , or the Association of International Credential Evaluators, Inc. (AICE) website at .Diversity, Equity, Inclusion, Accessibility and Antiracism (DEIAA) Statement Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. .Palomar College is committed to diversity, equity, inclusion, accessibility and antiracism (DEIAA). We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following :
Access – We make education possible for everyone.Diversity, Equity, and Inclusion – We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities.All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff. Preferred Qualifications
Experience working with active duty and prior military individuals.Experience with apprenticeship, extended studies, and / or workforce development.Licenses and / or Certificates N / A Supervision Received and Exercised Supervision Received From : An Assigned Administrator or Supervisor Duties and Responsibilities Essential Functions : Essential responsibilities and duties may include, but are not limited to, the following :
Answers student or customer questions regarding program requirements including clarification of enrollment require-ments and department processes / procedures; responds to questions and complaints over the phone or at a public counter; receives and inputs a variety of student information into computer systems; researches information in computer systems; provides initial screening and assists with the preparation of forms and documentation; provides recommendations on other available services and community resources; coordinates and follows up on student issues and concerns.Screens and assesses student program admission tests, prerequisites, applications or forms according to federal, state and program regulations and requirements and assigns points; inputs test results into applicable databases and systems; develops eligibility lists and sends to supervisor; informs applicants of test scores and admission status.Explains and monitors background checks, drug screens, medical exams and other program-mandated requirements.Coordinates with program partners providing on-the-job training, ride-alongs, observations or apprenticeship opportunities; coordinates student placements; schedules, track and reports student work hours; coordinates the invoicing, collection and processing of payments to the District and, if applicable, processes disbursements to students.Conducts and / or participates in on- or off-campus career fairs, workshops, class and community presentations, orientations, campus tours and special events; provides information on program eligibility and requirements to potential students; tracks attendance at workshops.Inputs student data into appropriate systems and maintains and updates student files and records; inputs data into system to track student progress; creates and maintains records of student contacts; checks student status; performs basic research; develops, tracks, analyzes and reports administrative processes, metrics and documents; prepares reporting for accreditation purposes; creates and maintains electronic and physical filing systems.Verifies test results, materials and forms are submitted in order for students to graduate from the program; may order and return materials needed for final testing from certifying agency; prepares training completion certificates; coordinates graduation ceremonies and activities.Provides administrative assistance to instructors including preparing instructor packets and rosters, running grade reports and preparing the classroom and training facilities; provides basic equipment, audio-visual and technical support; ensures the availability of needed supplies, materials and equipment within available resources.Marginal Functions :
Provides backup for other department or program administrative support staff.Maintains and orders office supplies, materials and equipment.Assists in the development and distribution of a variety of program, outreach and marketing materials, including newsletters, informational articles, flyers, brochures and other documents; assists in the development and maintenance of the program website and social media accounts.Performs related duties and responsibilities as required.Knowledge, Skills, Abilities Knowledge of :
Basic services and regulations of assigned program.College admissions procedures.Office administration practices and procedures.Health Insurance Portability and Accountability Act (HIPAA) regulations as they pertain to applicant and student information and records.Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.Principles, practices, concepts and techniques used in customer service, public relations and community outreach.Functions, rules, policies and procedures applicable to assigned areas of responsibility.Basic research methods and data analysis techniques.Federal, state and local laws, regulations and court decisions governing area of assignment.General accounting systems and associated systems, practices and procedures for processing accounting information and interpreting input and output data.Modern office practices, procedures and equipment including computers and applicable software programs.Basic practices and procedures of public administration for budgeting, purchasing and recordkeeping.Skill in :
Communicating information accurately and effectively to students; comprehending requests for information or assistance; maintaining a courteous and tactful manner when under pressure or in an antagonistic situation.Evaluating student applications for program eligibility accurately and effectively.Administering and scoring application tests and requirements.Reaching sound decisions in accordance with policies and procedures relative to assigned areas of responsibility.Making calculations and tabulations and accurately processing and reviewing fiscal and related documents.Assisting in preparing and monitoring a program or department budget.Tracking statistical information utilizing complex spreadsheets and databases.Communicating clearly and effectively, both orally and in writing.Preparing clear, concise and accurate reports, documents, data entries and other written materials.Operating a computer and other standard office equipment and using spreadsheet, word processing and enterprise software.Organizing and maintaining specialized files.Maintaining confidentiality of student files and records.Maintaining sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.Exercising tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.Establishing and maintaining effective working relationships with those encountered in the course of work.Working Conditions Environmental Conditions : The employee works under typical office conditions, and the noise level is usually quiet to moderate.
Physical Conditions : Essential and marginal functions may require physical fitness requirements necessary to perform the job functions with or without accommodation, such as the ability to sit, stand and walk for prolonged periods and use hands to repetitively finger, handle and feel computers and standard business equipment. Terms of Employment
Full-time, 40 hours per week, 12 months per year.The person selected for hire will be required to complete the following pre-employment requirements : live scan / fingerprinting, official transcript(s), and TB risk assessment. Other pre-employment requirements may be required depending on the position ( certifications or licenses; see applicable job posting section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the following Administrative Procedures and Board Policies : , , , , , , , , and .Position is specially-funded and their continuation is dependent upon the availability and / or continuation of funds.Posting Detail Information Open Date 09 / 25 / 2023 Close Date 10 / 09 / 2023 Open Until Filled No Posting Number P0859P Additional Application Information The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second-level interview is required, second-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second-level interviews are scheduled.
Supplemental Questions
Required fields are indicated with an asterisk (
What does antiracism mean to you? How would you enact your definition of antiracism in this position at Palomar College?Open Ended Question)
How did you hear about this employment opportunity? CalJOBS CCC Registry (Chronicle of Higher Education) Colleague / Friend / Relative CraigsList EdJoin Human Resources at Palomar College Job Fair Other Source Palomar College website San Diego LGBT Job Board (If other source, please specify.Open Ended Question)
Applicant Documents
Required Documents
Cover LetterResume / CVOptional Documents
Supplemental MaterialsSupplemental Materials 2Supplemental Materials 3Transcript 1Transcript 2Transcript 3