Office Coordinator- Temporary to Hire

Description

Who We Are :

We’re Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery.

We’re building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth.

Our goal is to be the global backbone of commerce. To achieve it, we’re looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We’d love to hear from you.

Cart.com Fast Facts :

6,000+ customers worldwide

1,600+ employees globally

17 warehouses nationwide, totaling over 10 million square feet of space

Headquartered in Houston, TXwith international offices in Mexico and Poland

Our values :

Cart.com is building a company that is committed to living out these 6 core values :

Be brand obsessed : Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about.

Think beyond the box : “We’ve always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems.

Don’t give up : We learn from our challenges and see them for what they are; great building blocks to an amazing brand story.

Speak up : We communicate clearly and directly because we care deeply. Communication is the bedrock of our community.

Work together : We’ve built a team that prides itself on diversity of thought and background. Collaboration is better with contrast.

Remember to be human : We work hard, but we leave room for the people, places and things that we love.

This role is an Onsite role in our Houston Office and a T e mporary to Full Time Opportunity after 89 days based on performance.

Office Location : The Role :

Cart.com is seeking a highly organized and detail-oriented Office Coordinator to join our Houston team in a temporary 89-day capacity, with the potential for a full-time role based on performance. The ideal candidate is a proactive, resourceful, and service-oriented professional who thrives in fast-paced environments and enjoys supporting teams with administrative and operational needs.

This role requires wearing multiple hats, from managing office supplies and coordinating meetings to ensuring a welcoming and organized office environment. The Office Coordinator plays a key role in fostering a positive workplace experience and ensuring seamless office operations. As Cart.com continues to grow, this position may evolve to accommodate additional responsibilities and opportunities.

You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please. You are a natural multitasker who is quick to respond to—and prioritize—requests.

What You'll Do :

Office Operations & Administrative Support

Provide professional and friendly front desk coverage, greeting guests and ensuring they have a welcoming experience.

Maintain cleanliness and organization of all office common areas, including the kitchen, coffee bar, conference rooms, reception area, lounge spaces, and workstations.

Restock office and kitchen supplies daily while staying within budgetary guidelines.

Ensure workstations are equipped with necessary tools and supplies for employees.

Handle print jobs, prepare coffee, and assist with general office tasks as needed.

Process incoming and outgoing mail, scanning and distributing as necessary.

Maintain inventory and oversee the purchasing of all kitchen and office supplies.

Decorate the office seasonally and ensure decorations are removed and stored appropriately in a timely manner.

Ensure all office plants (indoor and outdoor) are properly maintained.

Event & Meeting Coordination

Coordinate and facilitate office functions, including large meetings, onboarding seminars, and company events.

Manage setup and breakdown for office lunches and meetings, ensuring smooth execution.

Send invitations and coordinate logistics for office events via Slack and Outlook Calendar.

Provide on-site support for meetings and events as needed.

Facilities & IT Coordination

Serve as the primary liaison for office IT and networking issues, coordinating with internal teams or external providers as necessary.

Interface with Cannon Building Management to ensure the office is properly maintained and any necessary repairs are addressed promptly.

Schedule porter services in advance of planned leave.

Manage conference room booking requests within the office and the Cannon Building.

Financial & Expense Management

Submit monthly office budget reports by the 1st of each month .

Ensure all expense reports for office-related purchases are submitted by the 5th of each month .

Track and manage office-related expenses to align with budget constraints.

Miscellaneous Responsibilities

Run occasional office-related errands.

Assist the CEO by ensuring personal office supplies are stocked and maintained, lunch pick-ups.

Maintain discretion and handle confidential information with professionalism.

Ensure company laptop is securely stored in the office at all times (including lunch breaks, holidays, and weekends).

Track time accurately

Submit bi-weekly or monthly invoices to Accounts Payable to ensure timely payment

Frequently lift and move boxes (up to 25 lbs) as needed for office organization and supply restocking.

Who You Are :

Highly organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment

Excellent communication and interpersonal skills

Strong organizational and leadership skills

Attention to detail

Proficient in technology and practical experience with office equipment

A proactive problem-solver who adapts quickly to new tasks and challenges

A strong communicator with excellent interpersonal skills and a professional demeanor

Self-motivated and able to work independently while managing multiple priorities

Comfortable with hands-on tasks, including standing for extended periods and handling physical office setup

What You’ve Done :

2+ years of experience in an administrative, office coordinator, or facilities support role.

Developed strong organizational and multitasking abilities with a keen attention to detail.

Demonstratedproficiency in Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack.

Managed competing priorities effectively while responding quickly to requests.

Provided support for office operations, ensuring seamless functionality and efficiency.

Physical Demands & Working Conditions :

Ability to work Onsite in office (Memorial City) Monday-Friday 8am-5pm

Ability to work occasional before / after hours as needed for Meetings / Events

Currently, Cart.com does not intend to hire candidates who will need, now or in the future, Cart.com sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.