Executive Assistant

Shift : Monday- Friday, 9am -5pm

Top 3 skills : calendar & travel management, MS office especially in Power Point, PM / Coordination for small projects or teams meetings

Job responsibilities :

The Executive Assistant plays a crucial role in supporting 2 – 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation.

This position reports to the Vice President, Product Management and on-site role. This position also supports the Vice President, Strategic Marketing.

In this role, you will have the opportunity to :

• Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
• Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
• Administer the logistics of on-site, off-site and / or virtual events / meetings with tasks such as : obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.

The essential requirements of the job include :

It would be a plus if you also possess previous experience in :