Executive Assistant - MST

Duration : 6+months

Description :

Key Responsibilities :

• Maintain schedules for meetings and conferences as well as adjusting based on dynamic priorities
• Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely manner
• Consolidate reports and materials for executive meetings, including senior business reviews
• Manage logistical arrangements for leadership meetings to ensure a seamless execution
• Analyze complex information requests with the utmost confidentiality and professionalism
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Other administrative support and special projects

Basic Qualifications :

High School Diploma or GED

7+ years of experience supporting senior executives, i.E. C-suite or global leadership

Preferred Qualifications :

Bachelor’s degree

Experience from large corporations (e.G., $20 billion+ annual revenue)

Flexibility to work outside of standard business hours

Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and Teams) and Zoom

Demonstrated ability to manage sensitive information with utmost discretion

Effective written and verbal English communication skills, with meticulous attention to detail, capable of professional and consistent tone at all organizational levels, including senior leadership

Sound Judgment, prioritization, and time management in high-pressure situations

Organization skills to manage logistics and plan for key leadership events, executive meetings, and business reviews

Flexible and adaptable in navigating changing priorities and tasks within a fast-paced environment

Experience coordinating company or customer events that involve senior-level stakeholders

Self-motivated with the ability to exercise initiative and work independently

Proven ability to multi-task effectively across a variety of assignments