Office Assistant

Description

We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.

Responsibilities :

• Greet visitors and handle incoming calls, including routing messages to internal staff.
• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.
• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).
• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.
• Provide support for email communications, including drafting and managing email campaigns.
• Ensure timely and accurate delivery and distribution of mail within the office.
• Plan and coordinate corporate onsite events
• Process invoices for office purchases
• Vendor management
• Operate and set-up all surveillance office equipment
• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.
• Adhere to business casual dress code, adjusting attire based on specific office requirements.
• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.

If you are interested in this role, please apply now and call us at (510) 470-7450

Requirements - A minimum of 2 years of experience in an office assistant or similar administrative role.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .