Department Coordinator | Art, Art History & Design Job at Nashville Public Radio

Nashville Public RadioNotre Dame, IN, United States

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Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Study everything . Do anything .

Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the College of Arts & Letters stands for. We play an integral role in Notre Dame’s mission to serve as the world’s preeminent Catholic research university. We are seeking a passionate and student-focused individual to join our collaborative and creative team as the Department Coordinator in the Department of Art, Art History, and Design.

About The Position

The Department Coordinator provides high-level administrative support to the Department Chair and faculty across three academic divisions : studio art, art history, and design. This multifaceted role supports 20 full-time faculty, 4 concurrent faculty, and 10 staff members, all located in three campus buildings.

The Department Coordinator oversees department budgets, manages personnel and hiring processes, maintains building operations, coordinates course scheduling, and supports both undergraduate and graduate programs. Additionally, the role plays a key part in promoting the department through marketing and communications.

Essential Duties & Responsibilities

Budget & Financial Management

Monitor and reconcile departmental accounts and expense reports
Train faculty and staff on budget systems (e.g., GLez) and travel / procurement policies
Process honoraria, check requisitions, and reimbursements Conduct budget forecasting and submit annual non-regular budget
Track funding for BFA student awards

Personnel Management

Coordinate faculty hiring (adjuncts, teaching scholars), tenure, promotion, leaves, and renewals

Handle visa applications for international faculty

Maintain confidential personnel records and liaise with Dean’s and Provost’s Offices

Operations & Purchasing

Oversee daily office operations and coordinate building maintenance across Riley and West Lake Halls

Purchase materials and supplies for Studio Art and Design, particularly for adjuncts and graduate students

Manage key distribution and serve as point of contact for building service scheduling

Communications & Marketing

Promote departmental events and programs via website, social media, digital signage, posters, and university channels

Maintain and update departmental website content and calendars

Design and distribute the bi-annual departmental newsletter and event booklet

Photograph events and curate content for graduate / undergraduate thesis websites

Course Scheduling

Collect course information from faculty and manage scheduling via CourseLeaf

Secure classrooms and coordinate cross-listed courses

Add waitlists and ensure schedule accuracy

Program & Student Support

Support undergraduate and graduate student needs, including registration, eForms, course overrides, and GPS adjustments

Assign course numbers for study abroad programs

Manage graduate student stipend data and assist with major advising coordination

Attend and support program meetings and the annual graduation reception

Faculty & Student Employment Support

Post job openings and submit hiring requests for student employees

Approve hours and support student worker onboarding

Prepare reports and assist with clerical and academic administrative tasks

Qualifications

Required

1–2 years of related administrative experience

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency with MS Office and comfort with learning new systems (e.g., web content management and scheduling software)

Ability to manage multiple tasks and interruptions with professionalism and accuracy

Customer service orientation and a proactive, problem-solving mindset

Preferred

Background, education, or experience in the creative arts or higher education

Familiarity with university systems or academic departments

Additional Information

Application Deadline to Apply : August 17, 2025

Hiring Pay Range : Up to $23 / hour

Required Application Materials : Resume and cover letter

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact. #J-18808-Ljbffr

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Art Design Art • Notre Dame, IN, United States