Executive Assistant-Private Equity

Executive Assistant

Private equity firm that specializes in providing capital investment and strategic operational support to medical technology and device companies is seeking an Executive Assistant to support the CEO. Generous benefits include 100% employer paid insurance, 401K matching and an annual bonus.

Responsibilities Include :

• Manage complex and ever-changing schedules, proactively resolve conflicts before and as they arise, and ensure meetings are set in an efficient manner.
• Work collaboratively with other employees for coordination, info sharing, learnings.
• Coordinate travel for the CEO and, when necessary, members of their team, including air and ground transportation, hotel accommodations, and other reservations as needed.
• Ensure the CEO is prepared with all materials and information for meeting, events, and travel.
• Flexibility with regards to working hours and willingness to work overtime when required.
• Prepare and submit expense reports in a timely fashion, in accordance with company policies.
• Work closely and effectively with the executive leaders to keep well informed of upcoming commitments and responsibilities, following up appropriately.
• Execution of special projects related to above areas on an as-requested basis.
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
• Manage emails, letters, packages, phone calls and other forms of correspondence.
• Preparing, printing & collating presentations on PowerPoint. Submit reports and prepare proposals and presentations as needed.
• Support bookkeeping and budgeting procedures for the company.
• Create and update databases and records for financial information, personnel and other data.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.

Qualifications