HR Data & Compliance Coordinator

Position Summary :

The HR Data Coordinator plays a critical administrative role in supporting both the Human Resources and Legal departments. This role is responsible for gathering, organizing, and maintaining employee data and documentation from multiple HR systems. The coordinator assists with routine reporting, audits, document retrieval, and records management to ensure accurate and compliant employee data. This is a detail-focused, high-volume role ideal for someone with strong organizational skills and a commitment to confidentiality.

Key Responsibilities :

• Retrieve and compile employee documents and data from various HR systems (e.g., HRIS, ATS, payroll, and benefits platforms).
• Maintain accurate employee records, ensuring timely updates and compliance with data governance standards.
• Provide administrative support to the Legal team, including gathering personnel records for subpoenas, audits, or internal investigations.
• Respond to internal requests for documentation such as employment verifications, personnel files, and compliance-related records.
• Assist with HR and legal audits by preparing and reviewing data sets and employee documentation.
• Generate scheduled and ad hoc reports for HR and Legal departments.
• Support onboarding and offboarding documentation processes and ensure consistent data entry.
• Coordinate document retention, storage, and retrieval processes in line with company policy and legal requirements.
• Escalate data inconsistencies or concerns to appropriate HR or Legal contacts.
• Handle confidential and sensitive information with discretion.

Qualifications :

Preferred Qualifications :