Bid & Proposal Coordinator - Austin, TX
KOMPANAustin, TXjob_description.job_card.variable_days_ago
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job_description.job_card.job_description2+ years of professional experience (experience in the construction industry or public sector is a plus) Background in proposals, bids, RFP coordination, contracts, or similar is strongly preferred Exceptional writing and editing skills with a talent for enhancing clarity, organization, flow, and overall impact of proposal materials Excellent verbal and written communication skills Strong project coordination abilities, with a proven ability to meet and effectively prioritize multiple deadlines Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Adobe Acrobat Highly organized, methodical, and detail-focused Self-motivated and proactive, with the ability to anticipate needs and solve problems independently A team player with strong interpersonal skills - collaborative, accommodating, and a great listener Comprehensive medical, vision, and dental plans Employer-paid life and disability insurance 401(k) retirement plan with company match Competitive PTO and robust holiday schedule
What You’ll Do
- Coordinate the drafting, packaging, and submission of proposals
- Ensure timely submission of deliverables from Sales, Design, Installation / Service, Finance, and Sales Coordination teams
- Coordinate responses to RFIs (Requests for Information) and prequalification requests submitted by Sales or the Business Development team
- Serve as the team's master data gatekeeper by maintaining and improving templates, managing company data, and organizing relevant references (e.g., past projects)
- Maintain client registration forms and ensure timely updates ahead of renewal deadlines to ensure ongoing compliance with applicable guidelines
- Establish lasting relationships and collaboration with our dedicated sales professionals
- Ensure compliance with government regulations at the local, state, and federal levels
- Support Bid & Proposal Analysts and Bid & Proposal Manager in project management activities
- Execute post-bid activities, including revisions, client follow-ups, and reason codes
- Provide support to cross-functional colleagues as needed
What You’ll Need
Perks and Benefits
Not Sure if You Qualify?
That’s ok! If you’re interested in the role and believe you could be a good fit, we encourage you to apply!
KOMPAN is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, age, veteran status, or any other basis covered by appropriate law. We celebrate diversity and are committed to creating an inclusive environment for all our employees. All employment is based on qualifications, merit, and business needs.
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Proposal Coordinator • Austin, TX