Office Coordinator

Title : Office Coordinator

Location :  Addison, TX (On Site Tuesday - Thursday : AM - : PM)

Duration : Contract with potential to convert permanently

Work Requirements : US Citizen, GC Holders, or Authorized to Work in the

Office Coordinator

PART TIME - On Site Tuesday - Thursday : AM - : PM

General Summary :

We are seeking a professional, service-oriented Office Coordinator  to join our team. This individual will play a key role in supporting the day-to-day operations of the office, ensuring a safe, clean, and productive environment for all staff. The ideal candidate will have strong communication skills, a customer-first mindset, and the ability to manage multiple responsibilities efficiently.

This is a part-time, onsite position working Tuesday through Thursday from : AM to : PM .

Key Responsibilities :

Facilities Operations & Support :

Serve as the primary point of contact for facilities-related inquiries and service requests

Manage tickets in the ServiceNow portal, ensuring timely resolution or escalation

Coordinate repairs and maintenance of office equipment, furniture, and space

Oversee seating arrangements, employee moves, and space planning

Partner with vendors, contractors, and building management for service coordination

Prepare and maintain weekly reports on project status, service issues, and resolutions

Ensure meeting rooms are configured daily and stocked with necessary supplies

Perform light custodial duties in common areas as needed

Reception & Office Support :

Greet and assist visitors, answer incoming calls, and manage messages

Sort, scan, and distribute incoming mail; coordinate outgoing mail

Assist with office reconfigurations and refresh projects

Monitor and support general office supply needs and usage

Provide day-to-day support to staff and collaborate across departments as needed

Safety & Emergency Preparedness :

Participate in organizing office safety drills and emergency procedures

Act as a liaison for emergency response coordination

Purchasing & Budget Tracking :

Manage department invoices, ensuring accuracy and timely processing

Order, receive, and track supplies and inventory

Maintain records of monthly purchases to ensure adherence to budget

Coordinate local vendor pickups as needed

Required Skills and Qualifications :

High school diploma or equivalent required; some college preferred

Minimum years of experience in a visible administrative or facilities-related role

Excellent verbal and written communication skills

Strong organizational, problem-solving, and time management abilities

Ability to work independently with minimal supervision

Proficient in Microsoft Office Suite (Word, Excel, Outlook); MS Teams experience a plus

Comfortable handling confidential information and interacting with all levels of staff

Detail-oriented and committed to delivering outstanding internal customer service

Ability to handle multiple tasks and deadlines in a fast-paced environment

Typical Activity Breakdown : Activity % of Time Facilities Requests % Mailroom Duties % Facilities Projects % Receptionist Activities %

Our benefits package includes :

• Comprehensive medical benefits
• Competitive pay
• k) retirement plan
• and much more!