Administrative Assistant - Morton Grove

Position Type :

Secretarial / Clerical / Secretary - 12-Months

Date Posted : 4 / 7 / 2025

Location :

Parkland Preparatory Academy- Morton Grove

Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus.

Essential Functions :

• Oversees all aspects of general office coordination.
• Maintains confidentiality in all aspects of students, staff, and school information.
• Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.
• Greets, screens, and directs visitors / students.
• Interacts and communicates with students, staff and visitors.
• Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages.
• Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.
• Maintains and updates student data within the Student Information System.
• Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.
• Prepares appropriate documents and systems for the arrival of a new student.
• Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.
• Acts as a liasion between school districts, parents, transportation companies and other outside agencies.
• Organizes the distribution of large mailings / emailings.
• Maintains inventory of office equipment and supplies.
• Arranges for the repair and maintenance of office equipment.
• Assists with special event planning such as field trips, assemblies or graduation.

Educational / Experience :

Must have a High School Diploma.

Job Specifications :

Skills / Knowledge and Abilities