Posting Number : 250087 Job Title : Part-Time Administrative Support Specialist - Bilingual Required Applicant Notification : Department Information
Our is seeking to hire a Part-Time Administrative Support Specialist.
Bilingual Language Required
- Bilingual required positions are paid one salary level higher than the current classification.
- Candidates may be asked to take verbal and written fluency assessments.
Application Information
This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information.Your application will remain in the pool until a decision is made on your candidacy.Provide all documents as requested.A resume may not take the place of any section of the application.Incomplete applications will not be considered.Applications will remain in the applicant pool until the position(s) is filled.Location : Main Campus Classification : Administrative Support Specialist - Bilingual Position Type : Hourly Part-Time Classified Anticipated Start Date : Upon Hire Salary / Wage : Hourly Salary / Wage Range : $ - $ per hour (Classified Hourly Pay Grade 8) Salary / Compensation Statement :
Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered.may be available for qualified employees.Grant Statement : Continuation of this position is contingent on grant funding. Working Schedule :
Part-Time, position; Variable work hours based on department needs.Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.FLSA : Non-Exempt Position Status : Temporary Full / Part : Part-Time Annual Schedule : 260 Day (12 Month) Annual Schedule Details : Quicklink for Posting : POSTING TEXT Posting Date : 07 / 31 / 2025 Closing Date : 01 / 04 / 2026 Applicant Pool : Term Pool Open Until Filled : No Required QUALIFICATIONS Required Education : High school graduation or equivalent is required. Required Experience :
Two (2) years of general office experience performing the full range of office support duties with extensive public contact and experience with non-native speakers of English.Experience with budgets and project managementBilingual language skills in English and a world language.Licensure or Certification Requirements Conditions of Employment :
Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our for more detail.Must work and reside in the state of Oregon at the time their work is being performed.Preferred QUALIFICATIONS Preferred Education Bachelor’s Degree from an accredited institution. Preferred Experience
Extensive experience with Microsoft tools, Excel and Word as well as Google Workspace.Experience in maintaining student and external partner information.Experience working with international students or studying abroad.Studying, living or working abroad.Experience with graphic design and web designExperience with project, event, and activity planning.Working with student services and account managementLanguage Statement We welcome multilingual applicants who can support and welcome all students. Bilingual / Multicultural Statement : Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education. Equivalency Statement : We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and / or service will contribute to the Lane mission of transforming lives through learning. Position Purpose : The purpose of this position is to provide support to the International Programs retention administrative processes and provide student services for prospective, new and continuing students in student housing and other admin related areas. Essential Functions : Front Office & Daily Program Operations
Assist and support the daily workflow in the front office of the department.Provide coverage of the office front desk in partnership with other part time staff.Greet students, staff, and visitors in a welcoming and professional manner.Respond promptly to phone and email inquiries with timely and accurate communication.Promptly answer phones and provide referrals as necessary.Understand, articulate, and apply department policies, procedures, and philosophies.Create, maintain, educate, and enforce operations manuals and procedural guidelines.Assist with orienting students, faculty, staff, and the public in the use of departmental databases and electronic systems, including uploading documents and updating information.Properly refer students to project specialists, coordinators, and other staff, as well as campus and community resources.Clerical, Data & Administrative Support
Provide general clerical assistance using office equipment, technologies, and file management systems.Input, process, and analyze data (in coordination with supervisor) using tools such as Banner, Excel, and Google Suite, ensuring accuracy and integrity.Provide administrative and retention support utilizing office-specific software such as TargetX and Banner, while demonstrating adaptability to software changes.Keep inventory of Lane branded give-away items and compile packages as needed.Respond to student account inquiries and monitor the department’s Admin inbox to ensure timely and accurate communication.Support orientation, creating presentation folder, sending reminders, help with data tracking and update in systems and the team accordingly.Support arrival activities as needed.Assist supervisor with liability account tracking and student balances.Create accounting reports for student payments and housing reconciliation.Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.Process refund payments and manage the deposit account and student account records.Collect and organize agency referral fee information, including communication and documentation gathered via Gmail.Provide support to the Director of International programs as neededOther duties as assigned.Social Media Support
Create social media posts that are focused on announcing current campus events and campus happenings as well as scholarship opportunities, campus resources that are available, etc., and also, explore expanding into other social channels.Create posts that focus on prospective students to highlight in fun ways our main selling points. The Viewbook is a great resource to know the list of topics and these can be demonstrated with photos, testimonials, quotes, etc.Partner with recruiters to invite students to prepare testimonials in written / photo formats as well as video.Collaboration & Teamwork
Actively participate in a shared workload using strong communication, planning, and organizational skills.Work independently and collaboratively as part of a team.Establish and maintain effective working relationships with supervisor, lead workers, co-specialists, and departmental staff.Perform other duties as assigned in support of departmental and institutional goals.Equity and Inclusion
Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.Must demonstrate an active concern for meeting the needs of students, staff, and the public.Actively assist with ADA compliance in conjunction with Lane Community College’s Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.Supervision Statement : Reports to and works under the general supervision of the Director of International Programs. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for the quantity and quality of work provided to the department. Physical Demands / Working Environment : This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work Safely. Knowledge Skills and Abilities : Knowledge of and Skill in :
Office procedures, with emphasis on organizing workflow and word-processing and administrative procedures.Microsoft Applications, especially Word, Excel, Google docs, SARS and enterprise-wide database software.Arithmetic computations; skill in composition, grammar, spelling and editing.Ability to :
Operate office equipment including computer, copier, fax, calculator and printer.Communicate effectively with nonnative speakers with varying levels of English capability.Maintain a welcoming atmosphere at front desk.Assess students’ needs and correctly refer them.Learn and appropriately apply college and department policies and procedures.Type accurately and rapidly.Interact with students, staff and the public from a range of countries and cultures in a pleasant, tactful and courteous manner.Work under pressure and with interruptions while paying attention to detail.Prioritize tasks and take initiative, and work independently.Maintain a high level of confidentiality.Transport boxes of materials or supplies weighing up to 25 pounds; Ability to work safely.Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.