Database Cleanup Analyst, Legal Records Specialist - New

The First Church of Christ, ScientistBoston, MA, US

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Database Cleanup Analyst, Legal Records Specialist

The Database Clean Up Analyst - Legal Records Specialist reviews all legacy "work in progress" database records in the M-Files enterprise content management system to ensure the proper description, classification, and management of the legal department's legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.

Essential Duties And Responsibilities

Evaluates documents against established retention schedules to determine whether they are official business records
Evaluates documents for redundancy and flags them for disposition
Prepares obsolete documents for destruction in accordance with the retention policy and established procedures
Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
Documents decision-making processes to ensure consistency
Works independently while regularly communicating with record owners about progress and any roadblocks
Collaborates with colleagues to improve workflows as needed

Staff Management And Job Contacts

Reporting Relationships : Supervisor : Manager of Records Management & Special Collections. Supervises : N / A

Regular Contacts : MBEL employees, particularly in Records Management, Special Collections, and Research; system administrators in the Office of the Chief Information Officer. This position will work closely on a daily basis with employees from the Office of the General Counsel.

Job Requirements

Education / Experience : 23 years of experience in records management work or office administration required. Legal office experience or paralegal training required. Records management certification, master's degree in library science, or equivalent work experience preferred.

Knowledge / Skills

Understanding of records management principles, practices, and standards, and how to implement them

Strong attention to detail

Excellent analytical and organizational skills

Demonstrated ability to bring order to complex situations

Finds joy in repetitive tasks with clear outcomes

Ability to work well autonomously, taking responsibility for goals, deliverables, and results

Effective oral and written communication skills, including an ability to adapt to different communication styles

Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals

Trustworthiness and reliability in handling confidential and sensitive information

Technology Skills

Ability to quickly learn unfamiliar computer systems and database software required

Familiarity with Microsoft Office suite and Google Drive required

Familiarity with content management systems / databases preferred, including adding and searching on metadata

Work Environment

This position works in the Boston office with an opportunity for a hybrid work schedule.

Engagement With Christian Science

The First Church of Christ, Scientist, welcomes all candidates, including Christian Scientists.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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Database Specialist • Boston, MA, US