Event Coordinator

Job Description

Job Description

We are looking for a skilled Event Coordinator to join our client's team on a long-term contract basis in Westerville, Ohio. This role involves planning and managing logistics for various events while ensuring seamless execution and collaboration across teams. If you have a passion for organization, communication, and delivering exceptional results, we encourage you to apply.

Responsibilities :

• Coordinate event logistics, including scheduling, materials handling, and supplier communication to ensure timely delivery.
• Develop and manage budgets for events, ensuring all financial aspects align with project goals.
• Collaborate with sales, marketing, and operations teams to align event objectives with company strategies.
• Prepare and present reports on event performance, utilizing tools like Microsoft Excel and CRM systems.
• Conduct thorough research to identify vendors, venues, and resources that meet event requirements.
• Utilize project management tools to plan, execute, and monitor event timelines and deliverables.
• Handle shipping functions for event materials, ensuring accuracy and compliance with logistics processes.
• Organize and lead conference calls with stakeholders to provide updates and address any concerns.
• Ensure all invoicing and financial notes related to events are accurately processed and recorded.
• Maintain proficiency in Microsoft Office Suites, including Word, PowerPoint, and Excel, to support event documentation and presentations.
• Proven experience in event coordination, logistics, or a related field.
• Strong proficiency in Microsoft Office Suites, including Excel, Word, and PowerPoint.
• Excellent communication and collaboration skills to work effectively across teams and with suppliers.
• Knowledge of CRM systems and Oracle for event planning and reporting.
• Ability to manage budgets and handle financial processes with accuracy.
• Strong organizational skills and time management to ensure deadlines are met.
• Familiarity with project management tools and techniques.
• Ability to conduct research and analyze data to support event decisions.