Finance Manager

Job Description

St. Maximilian Kolbe Catholic Parish and Preschool is hiring for a part-time Finance Manager.

This candidate, under the direct supervision of the Pastor, is responsible for providing the day-to-day fiscal / financial oversight for the parish and preschool. Primary responsibilities include maintaining and / or preparing all financial reports, books, and records, performing and supervising, as necessary, the month end closing process, billing, accounts receivable and payable activities, and other duties as assigned. The St. Maximilian Kolbe Catholic Parish and Preschool Finance Manager carries out all duties and responsibilities and performs essential functions in a manner that is consistent with the mission, vision and values of St. Maximilian Kolbe Catholic Parish, Preschool and the Archdiocese of Miami.

Schedule : 3 days a week, on site.

Responsibilities include :

1. Work with Pastor and Preschool Director and department heads to prepare an annual operating and capital budget for review and approval by the Finance Committee and Board.

2. Monitor performance relative to budget through production of periodic actual vs. budget financial reports for use by management, the Finance Committee and Board.

3. Monitor periodic cash flows to ensure adequate liquidity is available to meet the organization's operational needs. Prepare periodic cash flow forecasts for regular review by the Pastor.

4. Assist Pastor with completing annual financial reports and disclosures as required by applicable accrediting agencies, state and federal Departments of Education as well as the Archdiocese of Miami.

5. Develop and maintain appropriate accounting policies and procedures consistent with GAAP and Archdiocesan policy.

6. Prepare and / or review journal entries and account reconciliations subject to review by the Pastor and / or his designee(s).

7. Oversee capital fund drives, prepare and / or review operating and capital budgets prior to approval by the Pastor.

8. Design and implement internal controls, policies, and procedures to ensure integrity and transparency in all financial transactions; procedures, and the proper completion of the forms relating to the Finance Department.

9. In tax season, will work closely with HR for all payroll related tax needs for federal withholding, FICA taxes, health insurance, 403b, etc.) and is responsible for compliance with statutory reporting requirements such as issuance and filing of year-end W-2s, quarterly UCT-6s and 941s.

10. Accounts Payable :

a. Enter valid and authorized invoices into sub-ledger system for payment, ensure proper coding and sufficient liquidity exists to issue payment prior processing weekly / bi-weekly check run, and obtain Pastor's / authorized signer's signature and distribute.

b. Correspond with vendors regarding invoices, questionable charges, resolve disputes, and provide information as required.

c. Maintain and monitor accounts payable aging schedule.

11. Accounts Receivable :

a. Prepare quarterly and semi-annual billing invoices for Archdiocesan entities (subsidy and tuition invoices).

b. Apply tuition / subsidy payments and miscellaneous receipts into sub-ledger system.

c. Maintain and monitor accounts receivable aging schedule.

d. Ensure deposits are made in a timely fashion.

12. Facilitate Archdiocese of Miami audit process, including preparation of necessary records and reports as required.

13. Maintain the St. Maximilian Kolbe Catholic Parish and Preschool's fixed asset inventory and accumulated depreciation listings.

14. Oversee the implementation of the annual ABCD campaign at the parish and liaise with the ADOM.

15. Serve as the primary financial liaison between St. Maximilian Kolbe Catholic Parish and Preschool and the Archdiocesan Finance Office. Respond to basic questions and stand ready to explain financial trends and ensure consistency of accounting policies and procedures between organizations.

16. Create and maintain inventories of St. Maximilian Kolbe Catholic Parish and Preschool materials, supplies, and services. Order new items as needed, proactively anticipating needs while maintaining appropriate cost controls.

17. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional societies.

18. Work with Pastor and Archdiocese of Miami Development Corporation liaisons to coordinate periodic campaign communications and collections which serve to benefit the St. Maximilian Kolbe Catholic Parish and Preschool.

19. Exercise always a high level of confidentiality and discretion while demonstrating exemplary internal and external customer service.

20. Assist with other tasks as assigned by the Pastor.

Qualifications :

• Bachelor's degree in Management, Business or Public Administration, Accounting, or related field, with five years of professional-level experience.
• Must have a strong command of GAAP and accounting practices.
• Knowledge of accounting principles and practices for non-profit organizations.
• Modern office procedures and practices, including record keeping and data security methods and techniques.
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Ability to maintain strict confidentiality concerning financial matters.
• Knowledge of contract negotiation and RFPs.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good time management, including ability to manage several projects at the same time.
• Able to multi-task and retain accuracy in an environment of competing deadlines.
• Demonstrated proficiency in Microsoft Office Products (Word, Excel, PowerPoint and Outlook) and accounting systems ( Logos, Quickbooks, ParishSoft, etc.).
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Excellent verbal and written English-language communication skills.
• Spanish is helpful but not a necessity.
• Good spelling and grammar are required.
• Knowledge of the Catholic Church and its structures, functions and institutions. Requires strong ethical values, including honesty and integrity, especially in matter of confidence.
• Must be supportive of the mission and tenets of the Roman Catholic Church.
• Must have a professional demeanor.