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Administrative Assistant

Administrative Assistant

Veterans StaffingBirmingham, AL, US
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Administrative Assistant

We are looking for a meticulous Administrative Assistant to join our team in Hoover, Alabama. This contract to permanent position offers the opportunity to work in a dynamic environment, supporting a growing organization. While the role allows for remote / hybrid work, candidates must be local to the area for occasional in-office responsibilities.

Responsibilities :

  • Manage and process paperwork related to course completion, including issuing certificates and submitting documentation to institutions.
  • Answer phone calls and answer customer questions regarding program
  • Respond to inquiries from educational institutions regarding course details and provide clear and precise correspondence.
  • Coordinate and send informational packets to schools while maintaining accurate records.
  • Assist with data entry tasks, such as uploading products to the website and proofreading content for accuracy.
  • Utilize Canva to create newsletters, event materials, and other graphic content for school communications.
  • Collaborate with team members using Slack to ensure seamless communication and task management.
  • Perform occasional administrative tasks in Word and Excel to support daily operations.
  • Maintain organized records and documentation to ensure efficiency in administrative workflows.

Requirements :

  • Proficiency in Microsoft Word and Excel for administrative tasks.
  • Familiarity with Canva for creating graphic content and materials.
  • Experience using communication platforms such as Slack to coordinate with team members.
  • Strong attention to detail and organizational skills for managing paperwork and data entry.
  • Ability to handle inbound calls and respond professionally to inquiries.
  • Basic knowledge of Adobe Acrobat for document management.
  • Local residency to the Birmingham, Alabama area, with the ability to work remotely and attend in-office tasks as needed.
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    Administrative Assistant • Birmingham, AL, US