Transfer & Conveyance Rep- Lucas County Auditor

Job Description

Essential Duties and Responsibilities

• Review legal documents and descriptions to ensure accuracy and proper transfer of real estate and mobile homes (owners name, signature, notarization, etc.) in iasWorld / Tyler.
• Responsible for transferring court orders.
• Assist with the completion of forms, update necessary records, validate and process documents to transfer real estate.
• Performs data entry and inquiry.
• Records daily corrections in iasWorld / Tyler system for real and manufactured homes; prepares various documents for scanning and separates necessary pages from conveyance and exemptions; and scans documents.
• Performs and maintains chain of ownership information for real estate parcels; performs conveyance of real property, splits, condominiums, plats, maps and manufactured homes.
• Processing surrendered titles.
• Operate cashiering system, keeping records of receipts, balance cash drawer to match receipts.
• Receive money from payments of transfer fees and other financial transactions; maintain daily records of transactions (i.e. conveyances, exemptions, journal books, digital records).
• Type and proofread various forms, maintain conveyance forms for office use and for the State of Ohio Department of Taxation.
• Perform necessary public relations (i.e. other departments & government agencies) and provide information to the general public.
• Receive and process mail. Maintain mail tracking system for return items. Forward documents to the Recorder's office for further processing.
• General maintenance of the office equipment. Be aware of levels of department supplies.
• Provide preliminary contact with public; answer phones; answer routine inquiries; and provide information about procedures, rules, regulation, office policies and transfer laws.
• Maintain contact with mobile home court managers; provide mobile tax listings of all manufactured home parks; work with managers on abandoned homes, empty lots and destroyed homes.
• Assist the Lucas County Title Bureau with any questions concerning manufactured home make, model, serial numbers and title numbers.
• Maintain all files of real property and manufactured homes.
• Issue and maintain relocation permits.
• Receive proper legal documents of conveyance and completes all phases of procedures involved in payment, transfer and search to transfer Mobile Home titles.
• Assist in other office areas as required under general supervision of office management.

Qualifications

Minimum Requirements