Administrative Assistant III

CENERGY INTERNATIONAL SERVICES

Job# : 25-05288

Long-Term Contract - Houston, TX.

Recruiters@cenergyintl.com

Job Summary / Purpose :

The Administrative Assistant provides critical operational and administrative support to the organization. This position plays a key role in coordinating events, managing expense reports, supporting travel arrangements, and assisting with day-to-day administrative activities. The role ensures seamless coordination between departments, vendors, and internal stakeholders while maintaining accuracy, professionalism, and compliance with company procedures. The Administrative Assistant reports to the General Services Manager, with assignments and responsibilities further defined through the administrative pool support structure.

Essential Duties / Functions

1. Office Administration and Admin Support

o Maintain a well-organized, efficient, and professional office environment.

o Manage incoming calls, emails, and communications, directing inquiries as appropriate.

o Prepare correspondence, reports, presentations, and spreadsheets with a high level of accuracy and attention to detail. Ensure all documents meet the highest standards in terms of accuracy, format, and content.

o Provide general administrative support, such as copying, filing, and organizing documents.

o Support calendar management and scheduling of meetings, appointments, and conferences.

o Prepare, reconcile, and submit expense reports.

o Track costs and monitor expenditures to align with approved budgets and internal order allocations.

o Support the purchasing process and maintain vendor documentation as required.

o Order, setup, cleanup, and coordinate payment for catering orders.

2. Event Coordination

o Plan, coordinate, and execute departmental and companywide events including holiday celebrations, charity initiatives, and culture and engagement events.

o Coordinate with Internal Communications on message distribution for each event.

o Manage event budgets, process purchase requisitions through SAP, track internal orders, and ensure proper approvals are obtained.

o Liaise with vendors, negotiate pricing, coordinate logistics, and ensure timely payments in collaboration with Finance.

o Maintain clear communication with all stakeholders to ensure successful event outcomes.

o Create lessons learned, conduct surveys, and solicit feedback after each event.

3. Travel and Scheduling

o Serve as the organization's primary point of contact for travel coordination.

o Arrange detailed domestic and international travel itineraries for executives and staff.

o Manage travel approvals, expense reporting, and compliance with company travel policies.

4. Special Projects

o Support special projects and initiatives as assigned.

Minimum education required of the position :

• Associates Degree

Minimum experience required of the position :

Minimum knowledge, skills and abilities required of the position :

Benefits :

The benefits available with this position include :

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere