Student Activity Fund Technician (40 hrs / wk, 260 days)

SUMMARY DESCRIPTION

Under general supervision, performs routine reviews of student activity funds reports submitted by individual schools; assists school personnel in resolving issues with recording and reporting student activity funds transactions; prepares a variety of accounting, statistical and narrative reports; trains new users of student activity funds software; assists school personnel in complying with established District policies and procedures. Incumbent performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is a single position classification within the District's Office of Business and Financial Services wherein the incumbent assists other District personnel based at school sites with the routine clerical bookkeeping functions. The Student Activity Funds Technician classification differs from positions within the Account Clerk classification in that the Student Activity Funds Technician's work is more analytical and evaluative in nature than the Account Clerk's work requiring knowledge of the fundamental doctrines, theories and terminology of accounting. Positions within the Account Clerk class require knowledge of bookkeeping systems and basic accounting principles and practices and perform technical and clerical accounting tasks of a relatively well-defined nature.

EXEMPLARY DUTIES / RESPONSIBILITIES

Examines, analyzes and verifies accounting records, financial statements, and related documents and other data to insure adherence to established internal controls and policies and procedures established for student activity funds; notes discrepancies; assists in year-end closing of fiscal and accounting records; prepares routine reports and financial statements, and makes recommendations.

Maintains computerized records utilizing word processing and spreadsheet software; prepares accounting, statistical and narrative reports and statements; advises District officials, outside auditors and school site personnel on student activity fund accounting policies and procedures.

Oversees, reviews and trains school staff who handle monies, record entries, prepare reconciliations, and perform other student activity funds record-keeping duties.

EMPLOYMENT STANDARDS

Education / Experience : Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be :

• Education : Equivalent to 15 semester units or 22 quarter college units in elementary and advanced accounting, and / or auditing;

AND

OR

Knowledge of : Basic accounting theory, principles, practices and procedures; basic non-profit accounting principles and procedures; computerized data processing as it relates to accounting procedures; laws, rules and regulations influencing fiscal operations; and basic office procedures, practices and equipment.

Skill at : Analyzing routine accounting data; drawing logical conclusions; analyzing and resolving problems situations; reading, interpreting and applying legal requirements and administrative policies and procedures to an accounting system; preparing clear and concise statistical, fiscal and narrative reports and documents; communicating effectively both verbally and in writing; planning and directing the work of others; operating computerized accounting systems; establishing and maintaining effective working relationships with those contacted in the course of work; and working independently with minimal supervision.

Licenses / Certificates : None Required.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.